Medical Administrative Assistant

This is a fully remote position, open to applicants in France.

📋 Description

• Oversee and manage the budget for the Medical Affairs Team, including handling monthly accruals.

• Plan and coordinate medical events such as advisory boards, ensuring all logistics are in place.

• Assist in the planning, coordination, and implementation of medical projects, congresses, and internal meetings.

• Oversee and manage the vendor onboarding process in collaboration with the Procurement team.

• Generate and track contract requests in conjunction with Procurement and Legal departments.

• Manage the execution and follow-through of contracts, including handling signature processes.

• Coordinate compliance approval procedures for medical events and projects.

• Create Purchase Requests in SAP and monitor Purchase Orders.

• Manage and track invoice payments in collaboration with the Finance team.

• Ensure proper tracking of financial transactions related to medical activities.

• Support ongoing process improvements (compliance, budget, vendors).

• Work collaboratively with cross-functional teams to ensure efficient execution of activities.

• Coordinate with other assistants and act as a backup when necessary.

⛳️ Requirements

• A minimum of 3 years' experience in project coordination or administrative roles.

• Experience in the life sciences or pharmaceutical sector is a plus.

• Strong skills in organization and project management.

• Exceptional communication and interpersonal abilities.

• Capacity to manage multiple priorities in a dynamic environment.

• Proactive and solution-oriented approach to tasks.

• A high school diploma is required.

• A university degree in science or business is an advantage.

• Proficiency in MS Office (Outlook, Excel, Word).

• Familiarity with SAP or similar systems is beneficial.

• Fluency in both English and French.

• Additional European languages are considered an advantage.

🏝️ Benefits

• Health insurance coverage.

• Retirement plan options.

• Paid time off policies.

• Flexible work arrangements available.

• Opportunities for professional development.