Marketing and Sales Administrator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Clean, de-duplicate, update, and segment around 25,000 existing contacts along with 5,000–10,000 newer buyer and seller contacts.

• Execute a structured nurture cadence over 6–12 months with timely and relevant touchpoints.

• Accurately log every call, email, and outcome in the CRM system.

• Conduct outbound calls regarding listings, sales, auctions, and market reports.

• Cultivate appraisal leads, assess timing and motivation, and schedule appraisals in the principal’s calendar.

• Transfer warm, ready-to-list clients with comprehensive notes.

• Refer finance opportunities to the in-house broker.

• Design and distribute targeted email and SMS campaigns.

• Prepare market updates and suburb reports.

• Assist with social media content creation and scheduling.

• Set up, monitor, and enhance automated SMS, email, and CRM workflows utilizing n8n, Make, or built-in CRM automation.

• Create sale contracts using approved templates and instructions.

• Prepare and process Form 6 appointment documents, follow up on outstanding items, and file completed records for principal review.

• Provide reception and general administrative support, including answering calls, responding to inquiries, recording messages, and managing appointments.

⛳️ Requirements

• Candidate must be based in the Philippines.

• 2-3+ years of experience in a sales admin, marketing admin, or client-facing role, preferably within the Australian real estate sector.

• Excellent proficiency in spoken and written English.

• Warm and confident phone demeanor.

• Hands-on experience with CRM systems.

• Comfortable making outbound calls on a daily basis.

• Confident in utilizing AI tools and automation platforms.

• Self-motivated and focused on output.

• Ability to disclose any ongoing roles or client work.

• Must indicate engagement on LinkedIn as “Independent Contractor.”

• Bonus: Familiarity with Australian real estate CRMs such as Rex, VaultRE, AgentBox, or Box+Dice.

• Bonus: Experience with email marketing platforms, Canva, and social scheduling tools.

• Bonus: Knowledge of Australian property terminology including appraisals, auctions, listings, and settlements.

🏝️ Benefits

• 100% remote work from home.

• Flexibility in time management as an independent contractor.

• Alignment with Australian business hours for collaboration.

• Engagement through an Independent Contractor Agreement.