Marketing Administrative Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee daily administrative responsibilities, which include scheduling meetings and managing emails.

• Assist the Managing Director in coordinating daily tasks, scheduling activities, and following up on actions.

• Participate in internal team meetings to accurately document minutes and update action items in ClickUp.

• Provide support for general office administration, including file organization and internal documentation.

• Aid in the preparation of client reports and conduct basic research tasks.

• Maintain and update internal staff records using BrightHR.

• Organize and publish digital content across social media platforms with the help of Sendible.

• Oversee and monitor the agency's content calendar to guarantee timely publication.

• Assist in executing newsletters and email marketing campaigns through HubSpot and Mailchimp.

• Carry out basic website updates and make simple page modifications within WordPress.

• Develop presentations, proposals, and marketing offers based on briefs from internal meetings.

• Support the marketing team in general campaign execution and reporting analytics.

• Design high-quality LinkedIn banners, documents, and promotional marketing materials.

• Create engaging carousels and basic GIFs for LinkedIn and other social media platforms.

• Conduct simple video editing and formatting to align with brand guidelines.

• Ensure that all designed materials adhere to strict brand consistency and maintain a professional appearance.

⛳️ Requirements

• Demonstrated experience in an administrative support, marketing assistant, or executive assistant position.

• Professional proficiency in Canva, with experience in creating carousels, banners, and basic video edits.

• Intermediate-level skills in Microsoft Excel, with the ability to use standard formulas comfortably.

• Strong proficiency in Microsoft Office, particularly Outlook for managing emails and calendars.

• Excellent written and verbal communication skills, with a keen attention to detail.

• Strong organizational and time management abilities to manage competing tasks and meet deadlines.

• High level of professionalism, with a strict adherence to data privacy and confidentiality.

• Nice-to-Have Skills:

• Previous experience in a marketing agency setting.

• Familiarity with ClickUp for project tracking and internal task management.

• Experience with social media scheduling tools such as Sendible.

• Exposure to marketing automation platforms like HubSpot or Mailchimp.

• Basic knowledge of WordPress for simple website updates.

• Experience with the Adobe Creative Suite.

🏝️ Benefits

• Permanent work-from-home arrangement.

• Dayshift hours aligned with Australian Eastern Daylight Time business hours.

• Opportunity ranging from part-time to full-time.

• Health Maintenance Organization (HMO) coverage.

• Annual leave benefits.

• Christmas Bonus equivalent to one month's salary (pro-rated).