Manager, Litigation Docketing

This is a fully remote position, open to applicants in California, +4 more states.

📋 Description

• Lead the litigation docketing team, managing workload distribution, training, quality assurance, feedback, and professional growth.

• Supervise the calculation, entry, review, maintenance, and reporting of litigation deadlines, court dates, filing dates, discovery deadlines, appellate deadlines, and associated events.

• Create and enhance docketing policies, procedures, workflows, checklists, best practices, and quality control standards.

• Act as a resource for attorneys and staff regarding court rules, local practices, deadline calculations, and docketing protocols.

• Keep abreast of changes in court rules and procedures, updating docketing practices and reference materials as necessary.

• Review docket reports for precision, completeness, and timely communication of critical deadlines.

• Assist the Director in managing docketing platforms, including calendaring rules, reporting, user adoption, data accuracy, troubleshooting, and vendor coordination.

• Support software updates, enhancements, testing, implementations, and system conversions in collaboration with the docket team, IT, vendors, practice groups, and end-users.

• Provide training on docketing procedures, software functionalities, workflows, and best practices.

• Maintain procedures, training guides, workflow documentation, internal communications, and reference resources.

• Handle escalations related to complex deadline calculations, court notices, disputed dates, and advanced rules analysis.

• Uphold confidentiality and professionalism when managing sensitive client, matter, personnel, and firm information.

⛳️ Requirements

• A minimum of 5 years of experience in litigation docketing, calendaring, or case management in a law firm, corporate legal department, court, or a similar legal setting.

• A Bachelor's Degree is preferred; equivalent experience in litigation docketing, court, or legal operations may be considered.

• Supervisory, lead, or management experience in docketing or legal operations is strongly preferred.

• Practical experience with docketing software such as CompuLaw or CourtAlert, covering calendaring, reporting, rules-based calculations, matter maintenance, and user support.

• Experience with software upgrades, rule updates, enhancements, data migration, implementations, or system conversions is preferred.

• Advanced understanding of litigation deadlines, federal and state court rules, local rules, appellate rules, and court-specific practices.

• Ability to interpret court rules, analyze complex procedural issues, document findings, and communicate guidance clearly.

• Strong writing, communication, organization, judgment, discretion, and attention to detail skills.

• Capability to manage high-volume, deadline-driven tasks while interacting professionally with attorneys, staff, vendors, court personnel, and firm leadership.

• Proficiency in Microsoft Office applications; experience with document management and matter management systems is preferred.

🏝️ Benefits

• A selection of health and vision insurance plans.

• Two paid volunteer days for eligible community service work.

• Dental insurance plan.

• Fertility and adoption assistance.

• Paid sabbatical after 13 years of service.

• Tuition reimbursement program.

• Commuter benefits.

• Retirement contribution plan.