Light Bookkeeping, Administrative Assistant

This is a fully remote position, open to applicants in Kenya.

📋 Description

• Serve as the primary gatekeeper for the CEO’s email inbox.

• Assess incoming emails and categorize them based on urgency, significance, client needs, and required actions.

• Recognize messages that need immediate attention or follow-up, and manage communication in a professional manner.

• Organize and manage the CEO’s calendar to coordinate essential meetings and tasks.

• Oversee firm deliverables and ensure that client requests are met promptly.

• Assist with specific bookkeeping-related tasks as training and access are granted.

⛳️ Requirements

• A Bachelor’s degree or diploma in Business Administration, Finance, Accounting, or a related field is preferred.

• At least 3 years of relevant experience in administrative support, executive assistance, virtual assistance, operations support, bookkeeping, accounting support, or financial operations.

• High proficiency in QuickBooks Online.

• Familiarity with bookkeeping principles, basic accounting processes, document collection, and bookkeeping close procedures.

• Excellent written English communication skills, particularly for professional email correspondence, client follow-ups, and drafting professional responses or templates.

• Experience in managing inboxes, client interactions, administrative processes, executive support tasks, and task management systems.

• Exceptional organizational skills with the ability to handle multiple open items, prioritize by urgency and business impact, and ensure reliable follow-through.

• Ability to manage upwards and assist a senior leader in remaining focused, organized, and on track.

• Strong attention to detail and accuracy, particularly when dealing with financial, tax, client, and business information.

• Professional judgment, discretion, and confidentiality when engaging with clients and managing sensitive information.

• Proficient in using Google Workspace, including Gmail, Google Drive, Google Docs, Google Sheets, and Google Calendar.

• Capability to work independently in a remote setting while asking clear questions, identifying missing information, and escalating issues appropriately.

• Experience in creating checklists, Standard Operating Procedures (SOPs), trackers, and repeatable administrative systems.

• Comfortable supporting a U.S.-based professional services firm and collaborating with a leader who operates quickly and values proactive follow-through.

🏝️ Benefits

• Competitive Salary

• Performance raises

• Remote work flexibility

• Opportunity to work with a diverse, dynamic team

• Career growth potential