Legal Secretary – AU Commercial, Criminal, Property

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver extensive secretarial and administrative assistance to the Principal Solicitor and Practice Manager

• Draft, format, and modify legal documents, correspondence, and contracts, while completing online court applications

• Maintain precise records and document management systems, including matter management

• Oversee diary management, appointment scheduling, and meeting organization

• Manage incoming and outgoing correspondence, emails, and telephone inquiries

• Handle Conveyancing & Property Transactions

• Assist with residential and commercial conveyancing cases from instruction to settlement

• Prepare conveyancing documents and contracts

• Conduct title, council, and property searches

• Liaise with clients, real estate agents, brokers, buyers' agents, and financial institutions

• Coordinate settlements and manage post-settlement tasks

• Prepare and lodge documents via PEXA

• Monitor critical dates to ensure adherence to settlement timelines

• Provide Estate Planning Support

• Draft and prepare Wills, Enduring Powers of Attorney, and Enduring Guardianship documents

• Coordinate execution appointments

• Manage client communications throughout the estate planning process

• Prepare probate and estate administration documentation as needed

• Handle Financial Administration

• Prepare invoices and trust account requests

• Process client receipts and assist with accounts payable and receivable

• Reconcile client payments and matter-related expenses

• Manage financial administration using Xero

• Deliver Client Service

• Serve as the primary point of contact for clients and stakeholders, providing a high standard of professional service

• Uphold confidentiality and professionalism consistently

• Establish and maintain strong relationships with referral partners including buyers' agents, mortgage brokers, and real estate professionals

⛳️ Requirements

• At least 5 years of experience as a Legal Secretary, Legal Assistant, or Conveyancing Secretary

• Proven experience in supporting solicitors within a busy legal practice

• Experience in preparing estate planning documents including Wills and Powers of Attorney

• Demonstrated capability to manage high-volume legal matters across various practice areas

• Technical Skills

• Advanced proficiency in Smokeball and PEXA

• Experience using Xero for financial administration

• Advanced proficiency in Microsoft Word, Outlook, Excel, PowerPoint, and Teams

• Fast and precise typing with strong document formatting skills

• Personal Attributes

• Exceptional attention to detail and strong organizational abilities

• Ability to prioritize competing deadlines in a fast-paced setting

• Excellent written and verbal communication skills

• Professional appearance with a client-centered approach

• Capable of working independently and collaboratively within a team

• High level of discretion and confidentiality in managing sensitive legal and client information

🏝️ Benefits

• Competitive salary and opportunities for professional development

• Supportive work environment fostering growth and collaboration

• Flexible working arrangements to promote work-life balance