Intellectual Property Legal Assistant

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Assist in enforcement activities, including issuing cease and desist letters and handling disputes.

• Collaborate with international legal counsel for global filings.

• Perform trademark and patent research utilizing relevant databases.

• Prepare and submit trademark applications along with required documentation.

• Work closely with internal teams to bolster brand protection efforts.

• Organize meetings, manage calendars, and oversee deadlines across various teams.

• Provide administrative and operational assistance to intellectual property attorneys.

• Aid in billing entries, fee monitoring, and scheduling tasks.

• Ensure precise maintenance of client portfolios in internal systems.

• File and systematically arrange legal documents such as declarations, assignments, and powers of attorney.

• Prepare intake documentation, engagement letters, and monitor leads.

• Assist in the onboarding process of new clients into IP management systems.

• Support trademark intake and perform initial clearance assessments.

• Act as the primary liaison for clients concerning trademark status and updates.

• Keep intellectual property docket systems updated and maintained.

• Monitor deadlines and guarantee timely submission of all IP-related filings.

• Draft and handle responses to Office Actions, Statements of Use, and other relevant filings.

⛳️ Requirements

• A minimum of 2 years of remote work experience is required.

• Strong English communication skills are necessary.

• Experience working with U.S.-based companies or law firms is preferred.

• Prior experience in a legal or law firm setting is strongly preferred.

• Experience in intellectual property, including trademark or patent work, is a plus.

• Familiarity with IP databases such as USPTO or WIPO is advantageous.

• Experience with CRM systems and document management tools is preferred.

• Ability to effectively manage multiple priorities and deadlines.

• A collaborative mindset with a strong team player attitude.

• Capacity to perform under pressure while ensuring accuracy.

• Excellent time management and organizational skills are essential.

• Experience in creating systems, checklists, and structured workflows.

🏝️ Benefits

• Competitive salary.

• Paid Time Off.

• Bonuses.

• 100% remote/home-based position.

• Full-time, long-term career opportunities.

• Parental Leave.

• Professional development and training.

• Dedicated team support.

• Alignment with our clients' core values.