Legal Documentation Assistant

This is a fully remote position, open to applicants in Brazil, +1 more country.

📋 Description

• Assist attorneys with franchise secondary reviews, document preparation, proofreading, and quality control activities.

• Maintain professional communication with clients regarding requests for documents, scheduling needs, filing requirements, and updates on projects.

• Collaborate on projects with attorneys, paralegals, legal assistants, and clients.

• Support attorneys with the logistics of trademark filing and activities related to docket management.

• Engage with clients concerning trademark renewals, filing prerequisites, declarations, specimens, and necessary supporting documents.

• Prepare weekly status reports detailing active matters, deadlines, outstanding tasks, and attorney priorities.

• Monitor action items, assignments, deadlines, and follow-up necessities.

• Keep task management systems updated with precise status tracking and matter details.

• Draft daily summaries of pending assignments, priorities, deadlines, and follow-ups for attorneys.

• Oversee assigned attorney email accounts during business hours and pinpoint matters needing attention.

• Proactively identify potential issues and assist in resolving them before they affect workflows or client service.

• Ensure that deadlines are tracked and met across various matters and projects.

• Carry out administrative and organizational tasks that enhance operational efficiency and client service.

• Manage trademark prosecution workflows, including monitoring applications, office actions, maintenance deadlines, and renewals.

⛳️ Requirements

• Minimum of 3 years' experience as a Legal Assistant or Paralegal in business law, corporate law, transactions, or similar legal sectors.

• Preferred experience with or strong familiarity with U.S. trademark filings and USPTO processes.

• Exposure to franchise law or regulatory compliance is a plus.

• Ability to swiftly learn new legal concepts and procedures.

• Proficiency with Clio Manage, Go High Level, Monday.com, Microsoft Word, Microsoft Outlook, Microsoft Excel, and Microsoft Office Suite.

• Outstanding organizational and time management capabilities.

• Keen attention to detail and a commitment to accuracy.

• Excellent written and verbal communication skills in English.

• Capability to manage several projects at once.

• Strong follow-through and ownership of tasks.

• Ability to prioritize tasks effectively and use sound judgment.

• Professional client service and relationship management skills.

• Maintain confidentiality and discretion when dealing with sensitive information.

• Self-motivated and proactive work approach.

• Ability to work independently with minimal supervision.

• Strong skills in project coordination and workflow management.

• Flexibility to adapt to changing priorities and deadlines.

• Ability to adhere to detailed procedures and established processes.

• Collaborative attitude in working with attorneys and legal support teams.

• Receptive to feedback and coachable.

• Dependable and results-driven work ethic.

• Skills in quality control and proofreading.

• Capable of managing and tracking deadlines.

• Knowledge of trademark administration and docket management is preferred.

• Prior experience in legal administrative support is preferred.

• Available Monday to Friday, from 9:00 AM to 5:30 PM MDT.

🏝️ Benefits

• Competitive salary.

• Paid Time Off.

• Bonuses.

• 100% remote/home-based position.

• Full-time, long-term career opportunities.

• Parental Leave.

• Professional development and training.

• Dedicated team support.

• Alignment with our clients' core values.