Legal Compliance Assistant

This is a fully remote position, open to applicants in Brazil, +1 more country.

📋 Description

• Uphold confidentiality and professionalism while managing legal information.

• Offer administrative assistance to attorneys and legal personnel.

• Create and sustain reports that highlight deadlines and action items due within the next 30 days.

• Ensure that court-filed documents are archived in the firm's internal filing systems.

• Examine court websites and align court data with internal calendars to accurately monitor deadlines and court appearances.

• Document and associate incoming emails and phone calls with the relevant matter in Clio.

• Confirm that file names are precise, consistent, and stored in the correct directories.

• Identify discrepancies, missing information, or procedural issues and propose solutions.

• Assist with additional executive or personal assistant tasks as necessary.

• Facilitate matter management activities and uphold precise legal records.

• Refresh deadlines, court information, and matter details in the firm's database.

• Review case files to ensure information is thorough, organized, and compliant with internal standards.

• Leverage AI-supported tools and documented procedures to establish proper document storage and naming conventions.

• Systematically organize and assess case files weekly to ensure documents are stored in alignment with firm procedures.

⛳️ Requirements

• Prior experience as a Legal Assistant, Legal Administrative Assistant, or in a similar legal support capacity.

• Experience collaborating with law firms or using legal case management systems.

• Knowledge of legal terminology, court deadlines, audits, and matter organization.

• Experience in document management and providing administrative support.

• Outstanding attention to detail.

• Excellent organizational and file management abilities.

• Capability to manage multiple deadlines concurrently.

• Proficient written and verbal communication skills.

• Strong critical thinking and problem-solving capabilities.

• Ability to accurately follow standard operating procedures.

• Quick learner with strong adaptability skills.

• Experience in legal document organization and matter management.

• Understanding of court filing processes and deadline tracking.

• Ability to work independently while seeking clarification when necessary.

• Demonstrated professional judgment and accountability.

• Comfortable handling occasional inbound and outbound calls.

• Proficiency with legal technology and case management platforms.

🏝️ Benefits

• Competitive salary.

• Paid Time Off.

• Bonuses.

• 100% remote/home-based position.

• Full-time, long-term career opportunities.

• Parental Leave.

• Professional development and training.

• Dedicated team support.

• Alignment with our clients' core values.