Legal Assistant – Litigation

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Ensure the practice management system contains precise and current information.

• Seek clarification on unclear instructions and implement feedback to enhance future performance.

• Actively identify work opportunities and provide assistance to team members as necessary.

• Organize, label, and manage legal files and case documentation.

• Draft basic legal documents and correspondence using established templates.

• Schedule hearings, meetings, deadlines, and case-related events in firm calendars.

• Track upcoming deadlines and liaise with attorneys and paralegals regarding outstanding tasks.

• Support multiple active cases while balancing competing priorities and deadlines.

• Uphold confidentiality and professionalism when dealing with sensitive legal information.

• Provide both administrative and legal support to attorneys and paralegals.

• Assist in prospective client screening activities as per training and established protocols.

• Conduct around three to four outbound follow-up calls weekly to prospective or existing clients as needed.

• Aid in scheduling and follow-up activities for prospective clients.

• Follow up with clients regarding needed documentation and case-related requirements.

• Dispatch routine correspondence to clients, opposing counsel, and other parties as instructed.

• Take accurate notes during internal meetings and case discussions.

• Assist with the preparation of timelines and organization of information related to active matters.

• Carefully review documents to ensure accuracy prior to submission or distribution.

• Update forms, pleadings, and legal documents with case-specific information.

• Enter and refresh client information, contact details, case specifics, and important dates.

⛳️ Requirements

• Prior experience as a Legal Assistant, Administrative Assistant, Litigation Assistant, or in a similar support role is preferred.

• Experience in plaintiff-side litigation is preferred but not mandatory.

• Strong skills in organization and time management.

• Exceptional attention to detail and commitment to accuracy.

• Excellent verbal and written communication skills in English.

• Ability to handle multiple priorities and meet deadlines.

• Capability to work independently while effectively collaborating with a legal team.

• Professional judgment and discretion in handling confidential information.

• Comfortable communicating with clients and external parties via phone and email.

• Ability to accept feedback constructively and apply it to future tasks.

• Availability to work Monday through Friday, from 8:00 AM to 5:00 PM Pacific Standard Time.

• Familiarity with practice management systems, CRM platforms, VOIP phone systems, email platforms, calendar management tools, internal communication tools, and Microsoft Office Suite or Google Workspace.

🏝️ Benefits

• Opportunity for remote work.

• Certified as a Great Place to Work.

• Guidance from recruiters throughout the application process.