Legal and Compliance Administrator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee intricate calendars, travel arrangements, and expense reporting for one or multiple senior executives.

• Organize and prepare for both internal and external meetings, which includes creating agendas, briefing materials, and follow-up actions.

• Act as a reliable liaison among executive leadership, board members, internal teams, and external parties (including counsel, auditors, vendors, and regulators).

• Compose, edit, and format correspondence, memos, presentations, and reports.

• Manage sensitive and confidential information with unwavering discretion.

• Assist the Corporate Secretary in preparing for board and committee meetings: scheduling, logistics, agenda formulation, and the assembly and distribution of board materials (including via board portals like Diligent or similar).

• Draft and preserve meeting minutes, board and committee resolutions, and written consents.

• Keep the company's corporate records and minute books up to date, along with entity records for subsidiaries and good-standing/annual-report filings.

• Administer director and officer (D&O) questionnaires and conflict-of-interest/independence disclosures.

• Manage the contract lifecycle: from intake and tracking to routing for review and signature, execution, organized storage, and monitoring of renewals, expirations, and key obligation dates.

• Maintain the contract database and contract-lifecycle-management (CLM) system, ensuring it is accurate and current.

• Prepare, organize, and assist in redlining standard agreements (e.g., NDAs, vendor and services agreements) under attorney supervision.

• Collaborate with outside counsel; manage legal files, track matters, and process legal invoices.

• Support policy administration, recordkeeping, and general compliance workflows.

• Prepare and file Section 16 reports — Forms 3, 4, and 5 — through the SEC's EDGAR system for directors, officers, and other reporting individuals, ensuring strict adherence to filing deadlines (typically two business days for Form 4).

⛳️ Requirements

• Over 10 years of experience in supporting executives as an executive assistant, along with paralegal or corporate/legal administrative experience.

• Proficient understanding of corporate governance practices and board support.

• Knowledge of SEC Section 16 reporting and the EDGAR filing process.

• Proven experience in contract management and document handling.

• Exceptional skills in maintaining confidentiality, exercising discretion, and demonstrating professional judgment.

• Strong written and verbal communication skills, coupled with excellent organizational abilities and attention to detail.

• Proficient in Microsoft Office (or Google Workspace), Workiva, and comfortable learning board-portal and CLM tools.

🏝️ Benefits

• Health, Dental & Vision Insurance

• Health Savings Account

• Disability and Life Insurance

• 401K Plan

• Paid Time Off, Holidays