Junior Document Controller – Construction

📋 Description

• We are seeking a meticulous and organized Junior Document Controller to assist our team with critical documentation and records management.

• In this position, you will be responsible for maintaining accurate files, validating submitted information, managing both digital and physical documentation, and ensuring our systems are current and compliant.

• You will liaise with internal teams and suppliers to follow up on necessary documents, support audit preparedness, and help with routine administrative tasks.

• Offer administrative assistance through precise documentation, data entry, and record maintenance.

• Oversee digital and physical filing systems to guarantee well-organized and easily accessible information.

• Validate submitted documents for completeness, accuracy, and adherence to internal standards.

• Refresh logs, trackers, and systems with timely and accurate information.

• Communicate with suppliers and internal teams to follow up on any missing or incorrect documents.

• Aid in audit readiness by ensuring complete and compliant documentation trails.

• Carry out general administrative tasks, including handling emails, preparing forms, and processing documents.

⛳️ Requirements

• A Bachelor’s degree in Business Administration, Construction Management, Engineering, Information Systems, or a related field is preferred.

• Prior experience in an administrative or support role, preferably in construction, engineering, technology, or a similar industry.

• Excellent organizational skills with the capability to manage multiple tasks at once.

• Proficient in Microsoft Office, including Outlook, Word, and Excel.

• Familiarity with CRM systems and task or ticket management platforms is a plus.

• Strong written and verbal communication skills, with the ability to confidently engage with suppliers and subcontractors.

• Capacity to work efficiently while maintaining a keen attention to detail.

• Ability to function both independently and collaboratively within a team setting.

• Previous exposure to construction terminology or documentation is beneficial but not mandatory.

• Must be willing to work mid shift, from 05:00 PM to 02:00 AM PHT.

🏝️ Benefits

• Work setup – Remote work from home

• Monday to Friday; weekends off.

• Health Maintenance Organization (HMO) coverage with 2 free dependents and medical reimbursements

• Government-mandated benefits

• Home office allowances

• Opportunities to collaborate with leading companies in Australia and beyond

• Training programs for professional development

• Engaging company outings, team activities, and wellness sessions

• Supportive and inclusive company culture

• Dedicated managers focused on your growth and success