Junior Analyst

📋 Description

• Prepare and submit the necessary documentation for DoD-sponsored contractors and civilians to facilitate business travel for FMS Case(s).

• Ensure that all travel-related paperwork is accurate and adheres to DoD regulations.

• Submit Requests for Visit (RFV).

• Assist subcontractors with RFV submissions while advising on content and timelines.

• Provide weekly updates to the team calendar for integration into the master schedule.

• Help track important program milestones and ensure timely updates.

• Create meeting minutes and monitor key action items.

• Organize and maintain all meeting documentation for easy access.

• Coordinate and assist with in-person meetings in the Washington, D.C. area.

• Review, annotate, and process documents as necessary.

• Maintain trackers to ensure that contractors fulfill required company and DoD training.

• Handle controlled unclassified information, correspondence, and communications, along with other coordinated tasks.

• Assist in tracking action items from meetings and ensure follow-through.

• Conduct action item reviews with foreign customers.

• Perform various administrative tasks to support team operations.

• Assist in preparing reports, presentations, and other documentation as required.

• Maintain a comprehensive travel process brief that outlines Government of Canada (GoC) and U.S. travel requirements, timelines, resources, and relevant policies.

• Serve as Day One Coordinator and I-9 Certifier for new hires.

• Maintain a detailed onboarding brief for new team members.

⛳️ Requirements

• Bachelor's degree in Business Administration, Management, or a related field is preferred.

• 1-3 years of experience in a similar role.

• Strong organizational and time-management skills.

• Excellent communication and interpersonal abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Capability to maintain confidentiality and manage sensitive information.

• Ability to work effectively both independently and as part of a team.

• Demonstrated proactivity, creativity, and innovative thinking, along with critical and strategic thinking skills.

• Active Secret security clearance is required.

• Experience in a defense or government contracting environment is preferred.

• Familiarity with DoD travel regulations and procedures is preferred.

• Knowledge of Foreign Military Sales (FMS) processes is preferred.

• Understanding of program management and milestone tracking is preferred.

• Ability to sit for extended periods is preferred.

• Manual dexterity for computer use is preferred.

• Occasional lifting of up to 10 pounds may be required.

🏝️ Benefits

• Healthcare

• Wellness

• Financial

• Retirement

• Family support

• Continuing education

• Time off benefits