IT Project Manager, School-Based Services EHR Implementation

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop and uphold the project timeline utilizing the EPMO-designated tool through to project completion.

• Take part in weekly updates to the implementation vendor’s primary schedule.

• Provide weekly project status updates using the state's project management software.

• Establish and manage risks and issues, propose solutions, and conduct monthly assessments.

• Lead meetings focused on status updates, risk/issue evaluations, backlog management, release planning, and change assessments.

• Distribute meeting agendas 24 hours prior and minutes 24 hours following meetings.

• Monitor project finances and document actual expenditures monthly or upon approval of budget-altering changes.

• Oversee change control alongside the EPMO portfolio manager and state governance groups.

• Document modifications in the project management tool.

• Monitor deliverables using a deliverable approval matrix.

• Manage the implementation vendor’s Deliverable Expectation Documents and Deliverable Acceptance Forms.

• Keep the stakeholder register, decision log, and action item log up to date.

• Collaborate with sponsors and governance committees regarding policy matters, scope, resources, budget, and escalated concerns.

• Facilitate project efforts, including the state’s procurement process.

• Generate necessary deliverables for state, agency, and federal governance, including CMS.

• Organize and preserve project documents in the state document repository.

• Conduct lessons learned sessions and compile the project closeout report.

• Oversee the statewide EHR and Medicaid billing solution implementation for the Medicaid School-Based Services program within the state's EPMO.

⛳️ Requirements

• Active PMP certification; a copy of the certificate must be provided with the application.

• Demonstrated experience in managing IT implementation projects for state government, ideally in health and human services or Medicaid programs.

• Proven track record managing an implementation vendor’s timeline and deliverables, including the review and acceptance of deliverables.

• Familiarity with hybrid or Agile delivery methods, including backlog grooming and release planning.

• Expertise in Azure DevOps and Microsoft Office Suite (Word, Excel, Project, Visio) and Adobe PDF.

• Exceptional organizational skills, document repository management, and both written and verbal communication abilities.

• Availability for full-time work, Monday to Friday, 7:45 AM to 4:30 PM Eastern Time.

• Must reside in and be authorized to work in the United States; W-2 employment only (no C2C or 1099 arrangements).

• Successful completion of a national criminal background check is required.

• Agreement to the client's acceptable use and confidentiality requirements is mandatory.

• Work exclusively on client-provided systems via Azure Virtual Desktop.

• Use of AI meeting assistants in client meetings is prohibited.

• Preferred: Experience in EHR, electronic health records, Medicaid billing, MMIS, or school-based health services implementation.

• Preferred: Familiarity with a state Enterprise Project Management Office and its templates and governance procedures.

• Preferred: Experience in producing deliverables for CMS or other federal oversight partners.

🏝️ Benefits

• Fully remote work available within the United States.

• Full-time schedule, Monday to Friday.

• W-2 employment structure.

• Work only on client working days; no required work on client-observed holidays.

• HIPAA training provided post-selection and maintained throughout the engagement.