Intellectual Property & Contracts Paralegal

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide support to in-house legal counsel on specialized and non-standard contract matters, escalated contracting projects, and intricate Memoranda of Understanding (MOUs).

• Oversee and protect the Company's proprietary technology and brand assets.

• Facilitate the registration and renewal of trademarks, copyrights, and domain names.

• Assist with initial clearance searches and investigations into misuse and infringement, including intellectual-property takedown requests.

• Manage the intellectual-property docket/calendar and track statutory deadlines for patents and trademarks.

• Collaborate with external legal counsel on IP filings and strategic initiatives.

• Keep records of copyright registrations and licensing for both Company content and third-party licensed materials.

• Aid in product lifecycle reviews, feature assessments, product requirement document evaluations, marketing reviews, and issues related to legacy products.

• Draft, evaluate, and maintain Terms of Use, End User License Agreements (EULAs), Acceptable Use Policies (AUPs), and in-product disclosures.

• Create and present training sessions related to product, content, and IP, as well as develop supporting resources.

• Assist with legal accessibility efforts by monitoring regulations and risks while compiling data reports on contracts.

• Review and revise contract templates to ensure compliance with current law, company policy, and attorney recommendations.

• Support the management of complex MOUs, Special Use MOUs, escalated contracting inquiries, and related process documentation.

• Provide project-based assistance for SaaS, MSA, vendor, NDA, licensing/permissions, and evaluation-agreement issues.

• Assess unique contracting matters and product agreements for compliance with FERPA, COPPA, GDPR, and other relevant regulations.

• Draft, review, and manage research agreements with universities and academic institutions.

• Assist with user research and efficacy documentation, including managing image releases.

• Enhance and maintain the Ironclad Contract Lifecycle Management system and specialized contracting workflows.

• Contribute to the upkeep of the product/content/IP risk register.

• Assist with legal escalations related to i-Ready and other product applications and domains, as well as review public records requests.

• Report directly to the General Counsel and work collaboratively with the Products Counsel, Commercial Counsel, and teams from Product, Marketing, Engineering, UXR, Research Recruitment, as well as external legal counsel.

⛳️ Requirements

• A Bachelor’s degree and/or an ABA-approved paralegal certificate.

• Between 3 to 6 years of experience as a paralegal.

• At least 2 years of in-house experience at a technology or software company.

• Strong comprehension of standard SaaS/commercial contract terms and clauses, including uptime SLAs, data processing agreements (DPAs), liability caps, and indemnification.

• Practical experience with Contract Lifecycle Management (CLM) systems; Ironclad is preferred.

• Familiarity with e-signature tools, Legal AI tools, and IP docketing applications.

• Working knowledge of trademark, copyright, and patent processes, including filings, renewals, and enforcement support.

• Understanding of data privacy and educational technology regulatory frameworks, including FERPA, COPPA, and GDPR.

• Ability to accurately review, draft, and redline agreements with a strong attention to detail.

• Capable of interacting professionally with internal stakeholders and external parties, including outside counsel.

• Proficient in managing a high volume of specialized matters independently, exercising sound judgment on escalation, and meeting deadlines in a dynamic environment.

• Ability to maintain confidentiality and manage sensitive and proprietary information discreetly.

• Proficient in MS Office applications and standard legal operations tools.

• Experience in generating reports from IP docketing and contract management systems.

🏝️ Benefits

• Eligibility for the company bonus plan.

• Medical insurance coverage.

• Dental insurance coverage.

• Vision insurance coverage.

• Basic life insurance.

• 401(k) plan with employer matching.

• Flexible vacation and sick leave policy.

• Twelve paid holidays annually.

• Winter office closure between Christmas and New Year's.

• Additional perks and benefits.

• Option for remote work arrangements.

• Minimal travel required; occasional visits to Company offices may be necessary.