Intake and Admin Assistant

This is a fully remote position, open to applicants in Honduras.

📋 Description

• Manage calendar deadlines and appointments while regularly monitoring upcoming due dates.

• Process client payments efficiently.

• Arrange consultations and oversee client appointments.

• Follow up with clients about document requests and any missing information.

• Execute billing tasks and assist with invoice management using Clio.

• Retrieve exhibits and help with document preparation.

• Manage and monitor emails to ensure timely responses and follow-ups.

• Conduct intake conversations with both new and prospective clients.

• Save, organize, and maintain digital client files effectively.

• Distribute representation agreements and intake documentation.

• Answer incoming phone calls and serve as the main receptionist.

⛳️ Requirements

• Minimum of 1 year of experience as a Legal Assistant with some client intake experience.

• Exceptional attention to detail in both written and administrative tasks.

• Clear, confident, and professional verbal communication skills.

• Comfortable interacting with clients and internal stakeholders.

• Willingness to speak up, ask questions, and contribute ideas when necessary.

• Intelligent, inquisitive, and eager to work and learn.

• Quick to learn and open to receiving feedback.

• Dependable with consistent follow-through on tasks and deadlines.

🏝️ Benefits

• Competitive salary.

• Paid Time Off.

• Bonuses.

• 100% remote/home-based position.

• Full-time, long-term career opportunities.

• Parental Leave.

• Professional development and training.

• Dedicated team support.

• Alignment with our clients' core values.