HR Specialist II – Recruitment and Staffing Support

This is a fully remote position, open to applicants in United States.

📋 Description

• Arrange and facilitate pre-consultation meetings with the Center, Offices, and Programs.

• Create job analyses, specialized experience statements, and assessment questions.

• Draft clear and informative streamlined job opportunity announcements (JOAs).

• Publish vacancy announcements on USA Staffing following standard operating procedures.

• Manage all applications received through the automated system.

• Validate candidates' claims of eligibility under the Career Transition Assistance Plan (CTAP) and the Interagency Career Transition Assistance Plan (ICTAP).

• Provide status updates to all applicants at critical points in the application process (application received, application assessed for qualifications, and application referred/not referred) and address applicant inquiries.

• Review applications to establish basic eligibility and minimum qualification requirements by closely examining candidates' supporting documentation (i.e., resumes and/or transcripts).

• Assist in the issuance of competitive, merit promotion, excepted service, and/or noncompetitive certificates/referral lists electronically in line with merit system principles.

• Ensure compliance and offer guidance to the Selecting Official on regulations, policies, and procedures related to selections from the Certificate of Eligibility, including, but not limited to, veterans' implications and displaced employees.

• Conduct quality reviews for all recruitment products, ensuring that all job analyses, vacancy announcements, questionnaires, qualification determinations, certificates of eligibility, etc., are precise and adhere to OPM, HHS, and FDA policies and regulations prior to the issuance of job offer letters.

• Support the initial job offer notification for selectees after the return of the certificate of eligibility from the selecting official and recommend salary levels, including special pay/incentives, in accordance with OPM and FDA guidelines.

• Coordinate notifications to the selected candidate regarding any pre-appointment requirements and their entrance on-duty date.

• Audit returned certificates and send disposition notices to non-selected candidates.

• Maintain examining case files, including job analysis documentation, in accordance with the agency's records retention schedule.

• Address applicant phone calls and written correspondence, as well as rating appeals related to the staffing services provided.

• Respond to inquiries from agency stakeholders regarding staffing actions.

⛳️ Requirements

• A bachelor's degree and a minimum of five (5) years of experience within a federal agency environment.

• Experience with recruitment and staffing in the federal sector.

• Familiarity with federal HR laws and regulations.

• Exceptional interpersonal, communication, and relationship-building abilities.

• Capability to navigate complex situations and deliver effective solutions.

• Strong analytical thinking skills and meticulous attention to detail.

• Excellent organizational skills with the ability to manage multiple tasks and priorities.

• Ethical and professional conduct, demonstrating a commitment to confidentiality and integrity.

• Proficient in the use of Microsoft Office Suite (Word, Excel, and PowerPoint), human resources information systems (HRIS), and other relevant software.

• Experience in a shared services model team is a plus.

🏝️ Benefits

• Dynamic work environment

• Comprehensive Benefits Package, including Health, Vision, and Dental Insurance

• Paid Time Off

• Paid Federal Holidays

• 401K Retirement Plan

• Training and Development opportunities

• Employee Referral Bonus