HR and Payroll Support

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Act as the primary point of contact for all HR-related inquiries from employees concerning policies, benefits, payroll, and compliance.

• Keep employee records, onboarding documentation, and HR compliance files accurate and up to date.

• Foster employee relations by ensuring prompt communication, comprehensive documentation, and consistent follow-through.

• Ensure that HR processes comply with federal and state employment regulations.

• Assist in the formulation and maintenance of HR policies, procedures, and internal documentation.

• Accurately process biweekly US payroll on schedule using Paylocity or a comparable payroll platform.

• Review and audit timesheets, address discrepancies, and confirm proper coding of hours, PTO, overtime, and adjustments.

• Collaborate with leadership on payroll-related changes, including new hires, terminations, promotions, and compensation adjustments.

• Maintain strict confidentiality and manage all payroll data with the utmost discretion.

• Generate payroll reports and provide summaries to leadership as required.

• Assist employees with benefit enrollment, changes due to life events, and general benefit inquiries.

• Oversee annual open enrollment activities and ensure accurate data entry into benefits platforms.

• Clearly communicate updates, deadlines, and changes related to benefit plans to employees.

• Ensure continuous compliance with benefit plan requirements and relevant regulations.

• Manage the entire recruiting lifecycle, including job postings, applicant screening, interview scheduling, and candidate communication.

• Utilize Paylocity to optimize scheduling, reminders, and feedback collection throughout the hiring process.

• Collaborate with the Operations Director to efficiently progress candidates through the pipeline on schedule.

• Support new hire onboarding by preparing documentation, coordinating system access, and organizing orientation logistics.

• Build and maintain provider schedules across various locations, ensuring accuracy and adequate coverage.

• Coordinate schedule modifications, time-off requests, and coverage needs with providers and leadership.

• Ensure schedules are accurately maintained in Paylocity, Athena, and Clarus.

• Promptly communicate schedule updates to internal teams to facilitate staffing and patient flow.

• Provide high-level administrative support to the CEO and leadership team, including calendar management, meeting coordination, and agenda preparation.

• Manage the flow of communication by drafting correspondence, organizing information, and ensuring timely follow-up on action items.

• Assist leadership with project coordination, deadline tracking, and keeping organized documentation.

• Help with presentations and confidential materials as required.

⛳️ Requirements

• Strong, demonstrable experience in processing US payroll, which is a core requirement of this role.

• Excellent English communication skills, both written and verbal, as you will frequently interact with employees, leadership, and external contacts.

• Solid understanding of US federal and state payroll regulations, tax withholding, and wage compliance.

• Strong organizational skills with the capacity to manage multiple competing priorities at once.

• High attention to detail and accuracy in all HR, payroll, and administrative tasks.

• Proven ability to maintain confidentiality and manage sensitive employee and financial information with discretion.

• Experience with HR or payroll platforms; Paylocity experience is highly desired.

🏝️ Benefits

• Comprehensive health and wellness benefits.

• Opportunities for professional development and growth.

• Supportive work environment with a focus on teamwork.