Fund Administrator – Corporate Affairs

This is a fully remote position, open to applicants in Philippines.

📋 Description

• **Key Responsibilities:**

• Corporate Affairs & Governance

• - Oversee company registers, corporate documentation, and compliance schedules for various entities.

• - Facilitate ASIC submissions, annual assessments, director/shareholder updates, and regulatory timelines.

• - Assist in business registrations, trademarks, office management, vendor relations, and corporate governance functions.

• Corporate Accounting Administration

• - Aid the Senior Bookkeeper in bookkeeping, budgeting, and financial reporting in collaboration with external accountants.

• - Assist with GST, tax filings, financial statements, and month-end/year-end processes.

• - Keep financial records and documentation for auditing and compliance purposes.

• AFSL & Regulatory Administration

• - Manage compliance across ASIC, ATO, AUSTRAC, and other regulatory platforms.

• - Monitor licensing obligations, regulatory submissions, authorized representative records, and compliance logs.

• - Keep track of reporting deadlines, industry levies, and regulatory necessities.

• Fund Administration

• - Assist in the administration of managed investment funds, investor registers, and fund documentation.

• - Coordinate the establishment of funds & sub-funds, registry providers, investor reporting, and operational practices.

• - Maintain fund documentation, workflows, and internal controls.

• Investor Services

• - Oversee investor onboarding, KYC documentation, applications, and transaction management.

• - Address investor inquiries and manage ongoing communications and reporting.

• - Ensure investor records are accurate and continuously updated.

• Product & Platform Management

• - Manage relationships with registry providers, technology partners, and external service vendors.

• - Assist in onboarding new platforms and identify opportunities for enhancing operational workflows and automation.

• Compliance & Legal Coordination

• - Organize legal and compliance documents, including disclosure materials, policies, and registers.

• - Support regulatory reporting and monitor follow-up actions from legal and compliance evaluations.

• Project & Workflow Management

• - Document business processes, coordinate internal initiatives, and aid operational enhancements.

• - Contribute to the development of scalable systems, workflows, and controls to facilitate business expansion.

⛳️ Requirements

• **Required Skills and Qualifications:**

• - Over 5 years of experience in fund administration, corporate administration, compliance administration, financial services operations, or related roles.

• - Proficient in using Microsoft 365 applications.

• - Experience with Xero or comparable accounting systems.

• - Proven experience in managing compliance and reporting responsibilities.

• - Strong attention to detail, excellent organizational, and project management abilities.

• - Capability to handle multiple stakeholders and deadlines concurrently.

• - Exceptional written and verbal English communication skills.

• - High degree of integrity and professionalism.

• **Highly Desirable:**

• - Experience with Australian Financial Services Licensees (AFSL).

• - Familiarity with managed funds, investment products, or trustee structures.

• - Experience interacting with ASIC, AUSTRAC, or ATO platforms.

• - Background in corporate secretarial duties.

• - Experience in compliance or risk management.

• - Familiarity with fund registry platforms.

• - Experience coordinating legal and accounting advisors.

• - Exposure to financial services or wealth management organizations.

• - Experience in building workflows utilizing Microsoft 365.

🏝️ Benefits

• Competitive salary package.

• Opportunities for professional development and career growth.

• Collaborative and supportive work environment.

• Flexible work arrangements.