Flight Operations Coordinator

This is a fully remote position, open to applicants in Egypt.

📋 Description

• Oversee daily flight logistics involving pilots, passengers, brokers, FBOs, ground transportation providers, hotels, and maintenance vendors.

• Relay flight schedules, operational updates, and itinerary modifications to all relevant parties.

• Assist the Operations team in managing logistics on the day of the flight.

• Track operational timelines and proactively detect scheduling conflicts or disruptions.

• Organize accommodations, rental cars, fuel suppliers, catering, and other operational vendors.

• Aid in maintaining relationships and pricing with preferred vendors.

• Ensure pilot expense reports and supporting documentation are accurate and compliant.

• Monitor vendor performance and escalate service issues when necessary.

• Act as the main point of contact for brokers, passengers, pilots, and vendors throughout the flight coordination process.

• Provide prompt updates on delays, itinerary changes, and operational adjustments.

• Deliver outstanding customer service in time-sensitive situations.

• Keep accurate flight records and operational documentation.

• Ensure operational information is carefully recorded within internal systems.

• Assist with administrative tasks to promote efficient daily flight operations.

• Work closely with Operations, Maintenance, Dispatch, and Executive Leadership.

• Support process enhancements that boost operational efficiency and customer experience.

• Foster a collaborative and solutions-driven team environment.

⛳️ Requirements

• 2–5 years of experience in coordinating private aviation or Part 135 flight operations.

• Previous experience supporting business aviation flight departments is necessary.

• Experience collaborating with pilots, FBOs, maintenance providers, brokers, and third-party vendors.

• Familiarity with FAA regulations and operational procedures in private aviation is highly desirable.

• Ability to manage multiple flight operations simultaneously.

• Exceptional organizational and multitasking skills.

• Strong verbal and written communication abilities.

• Capacity to prioritize numerous flights and competing operational requirements.

• Experience with flight operations or scheduling software.

• Proficiency in Microsoft Office Suite.

• Strong skills in operational documentation and recordkeeping.

• Excellent customer service and relationship management capabilities.

• Strong problem-solving skills and meticulous attention to detail.

🏝️ Benefits

• Option for remote work during U.S. business hours.

• Opportunities for professional development.

• Collaborate with a growing private aviation company.