Fleet Administrator

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Provide administrative and data management assistance to the Fleet Department and the broader organization.

• Keep precise records of vehicle, driver, and fleet data across both internal and external systems.

• Execute data entry and administrative functions within fleet databases and systems.

• Ensure that fleet records are comprehensive, accurate, and current.

• Coordinate and reconcile data across various fleet systems.

• Manage vehicle and driver records in accordance with GDPR and company protocols.

• Assist with vehicle allocation, returns, and processes related to employee departures.

• Monitor vehicle movements and availability to facilitate efficient fleet operations.

• Ensure that necessary vehicle documentation and system updates are executed accurately and punctually.

• Aid in the administration of accident, SMR, and incident records.

• Support compliance, safety, and audit requirements related to the fleet.

• Communicate maintenance schedules and vehicle needs to operational teams.

• Address routine fleet-related inquiries and escalate issues as necessary.

• Offer basic guidance to operational teams concerning fleet systems and administrative procedures.

• Maintain effective communication with clients, candidates, and other stakeholders when needed.

• Identify opportunities to enhance data accuracy and administrative processes.

• Promote continuous improvement in fleet administration activities.

• Perform other reasonable tasks as assigned.

⛳️ Requirements

• 1–2+ years of experience in administration, data management, operations support, or a related role.

• Strong organizational and administrative skills with a keen eye for detail.

• Proficient analytical and problem-solving abilities.

• Excellent written and verbal communication skills.

• Strong stakeholder engagement with a solutions-oriented mindset.

• Familiarity with Microsoft 365 applications, including Outlook, Word, Excel, SharePoint, and Teams.

• Capability to maintain accurate and confidential records.

• Understanding of GDPR and the significance of data accuracy and confidentiality.

• Positive and adaptable demeanor with a readiness to learn and grow.

• Experience in fleet, vehicle, or asset management processes is advantageous.

• Familiarity with Jaama Key2 or similar fleet management systems is a plus.

• Experience in communicating updates and information to stakeholders is preferred.

🏝️ Benefits

• Remote position