Fleet Administrator

This is a fully remote position, open to applicants in Alabama, +3 more states.

📋 Description

• Ensure the accuracy of fleet records, including vehicle assignments, registrations, titles, toll accounts, fuel cards, maintenance history, and driver information.

• Manage the processing of new vehicle orders, vehicle disposals, transfers, and reassignment requests.

• Oversee the onboarding and offboarding processes for vehicles.

• Monitor vehicle inventory and status across all operational locations.

• Act as the primary point of contact for the Fleet Management Company and various fleet vendors on a daily basis.

• Submit and track requests concerning maintenance, fuel cards, registration renewals, tolls, telematics, roadside assistance, and accidents.

• Follow up on outstanding issues to ensure prompt resolution.

• Assist with vendor billing review processes and invoice reconciliation.

• Keep an eye on registration expirations, inspections, driver documentation, and necessary certifications.

• Aid in tracking DOT and driver compliance when applicable.

• Support processes for accident reporting and documentation of claims.

• Maintain essential fleet documents and audit files.

• Oversee preventive maintenance schedules and overdue service items.

• Coordinate repair activities and downtime updates with drivers and vendors.

• Help identify recurring maintenance issues and escalation requirements.

• Compile regular fleet reports, including vehicle inventory, utilization, maintenance status, fuel activity, and compliance dashboards.

⛳️ Requirements

• Preferred Associate’s or Bachelor’s degree.

• A minimum of 2 years of experience in fleet administration, transportation, operations support, or a related field is preferred.

• Experience in working with vendors and service providers.

• Strong organizational and multitasking capabilities.

• Proficiency in Excel and Microsoft Office applications.

• Excellent communication and follow-up skills.

• Ability to operate independently in a remote work environment.

🏝️ Benefits

• Opportunity for growth.