Finance Operations Specialist

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the financial lifecycle associated with organizational expenditures, including budgeting, contracts, purchase orders, invoices, payments, and financial reporting.

• Take ownership of key aspects of Protect Democracy's contract-to-payment process.

• Manage workflows from Finance review and contract execution to vendor setup, purchase orders, invoice review, payment processing, renewals, and closeouts.

• Acquire a solid understanding of organizational, team, and project budgets along with spending commitments.

• Evaluate proposed expenditures, keep precise purchase order and commitment records, track contract utilization, and pinpoint issues that need resolution.

• Review and handle invoices, reimbursements, and credit card transactions.

• Ensure proper documentation, approvals, coding, policy adherence, and connections to contracts, purchase orders, and budgets.

• Lead project management for Finance Operations initiatives, aligning stakeholders, timelines, decisions, dependencies, and execution.

• Design and continuously enhance Finance systems, workflows, and controls, including Ramp procurement/contract functionalities, Finance Help Desk processes, integrations, automations, and procedures.

• Act as a Finance partner to staff and vendors, addressing routine and moderately complex issues and escalating as necessary.

• Assist with budgeting, forecasting, and financial analysis by maintaining committed-spend data and identifying potential variances.

• Contribute to year-end activities, audits, reporting, systems implementation, and other cross-functional Finance projects.

⛳️ Requirements

• Approximately 4–7 years of relevant professional experience in finance operations, accounting operations, procurement, accounts payable, or a similar field.

• Experience with various stages of the procure-to-pay or contract-to-payment lifecycle.

• Proven ability to independently manage processes or workstreams and oversee cross-functional projects involving financial entities.

• Working knowledge of accounting principles, budgets, and financial reporting.

• Ability to comprehend how operational transactions and spending choices impact the general ledger and overall financial plans.

• Strong judgment and problem-solving capabilities.

• Experience in identifying discrepancies, independently resolving moderately complex operational issues, and escalating when needed.

• Excellent organizational, communication, and relationship-management skills.

• Capacity to handle significant transaction/workflow volume and competing priorities.

• Proactive, systems-oriented mindset with a proven interest in process improvement.

• Deep commitment to the mission of Protect Democracy.

• Preferred but not mandatory: experience in nonprofit, legal, advocacy, or project/grant-based financial frameworks.

• Preferred but not mandatory: familiarity with Sage Intacct, Ramp, or similar financial/procurement systems.

• Candidates who reach the final hiring stage must successfully complete a pre-offer background check.

• Must possess authorization to work in the United States.

🏝️ Benefits

• Flexible location and remote-first work within the United States.

• Availability of shared workspaces.

• At least two team retreats annually.

• Flexible vacation policy encouraging 4–5 weeks off each year.

• Generous sick leave provisions.

• 12 paid holidays.

• 6 weeks of paid family medical leave.

• 18 weeks of paid parental leave.

• 401(k) plan with up to a 6% employer match, with immediate vesting.

• Employee medical premiums fully covered; dependents covered up to 95% depending on the plan.

• Employee and dependent dental/vision coverage at 100%.

• Long-term disability insurance provided.

• Life insurance coverage.

• Fertility benefits available.

• Home office stipend provided.

• Discretionary bonuses offered.

• Opportunities for mentorship and professional growth.

• Professional development opportunities are available.