Finance & Business Administration Officer

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee daily bookkeeping, conduct bank reconciliations, and manage financial records for four distinct entities and their Xero accounts.

• Review preliminary invoices, apply appropriate coding and tracking categories, and transition items to an approved status.

• Supervise Accounts Payable and Accounts Receivable, keeping track of overdue invoices and customer payments.

• Prepare New Zealand GST returns for executive assessment and approval.

• Potentially manage payroll processing through Crystal Payroll as operational demands change.

• Monitor and reconcile job costs across Xero, ServiceM8, and custom Excel schedules.

• Extract and cross-verify operational data from ServiceM8 when automated synchronization is not possible.

• Record customer receipts in ServiceM8 and audit contractor rates against billed amounts.

• Verify supplier pricing and resolve any cost discrepancies.

• Allocate revenues and expenses accurately to the corresponding business entity, job, and tracking category.

• Generate weekly and monthly management reports, updating schedules and tracking models accordingly.

• Provide leadership with insights into cash flow, payables, receivables, and real-time job costs.

• Maintain electronic records, database filings, supplier/contractor administrative files, and job documentation.

• Follow up on any missing invoices, receipts, and supporting documents.

• Drive improvements in processes and manage ad-hoc administrative tasks.

• Ensure all accounts are fully updated and take on independent management of daily financial operations.

⛳️ Requirements

• Advanced proficiency in Xero and Microsoft Excel is essential.

• In-depth understanding of AP/AR workflows, bank reconciliations, and New Zealand GST regulations.

• Proven ability to manage accounts across multiple companies, perform cross-system reconciliations, and juggle competing priorities efficiently.

• Robust experience in job-costing principles and the preparation of structured management reports.

• Hands-on familiarity with ServiceM8 (or comparable job management platforms) and Crystal Payroll (or equivalent New Zealand payroll systems) is preferred.

• Background in supporting businesses within construction, roofing, scaffolding, trades, or job-based operational frameworks is advantageous.

• Prior experience directly assisting New Zealand-based enterprises is preferred.

• Exceptional attention to detail, with a proactive approach to investigating discrepancies and seeking clarification when data appears inconsistent.

• Capability to work autonomously, manage high-volume back-office operations, and meet deadlines without requiring constant supervision.

• Strong ability to multitask, prioritize workload across four business lines, and maintain meticulous documentation.

🏝️ Benefits

• Competitive salary package.

• Opportunities for professional development and growth.

• Flexible working arrangements.

• A supportive and collaborative work environment.