Executive – Team Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee calendars, meetings, and scheduling for the executive team.

• Arrange travel and manage associated details.

• Assist the Board of Directors by organizing meetings, creating board presentations and materials, and managing board communications and follow-ups.

• Participate in essential leadership and company meetings, document decisions and action items, and ensure follow-up actions are completed.

• Develop presentations, documents, correspondence, and other materials for leadership.

• Organize team meetings, events, and corporate activities.

• Coordinate candidate interviews and the logistics of recruiting.

• Monitor deadlines, commitments, and follow-up items.

• Support with expense management, invoices, vendor relations, and administrative tasks.

• Maintain organization of company files and information.

• Communicate effectively with employees, customers, candidates, vendors, board members, and partners.

• Assist with people, operations, and team project initiatives.

• Manage sensitive information with care and discretion.

• Identify necessary tasks and take initiative to complete them.

⛳️ Requirements

• Previous experience in executive or administrative support, customer service, office operations, or a related field.

• Excellent organizational skills and meticulous attention to detail.

• Strong written and verbal communication abilities.

• Good judgment with an aptitude for prioritizing tasks effectively.

• Capacity to manage multiple tasks simultaneously.

• Dependable follow-through on commitments.

• Proficient with technology and eager to learn new tools.

• Comfortable using AI technology and committed to responsible usage.

• Ability to work independently while seeking clarification when necessary.

• A service-oriented mindset.

• Inquisitive and enthusiastic about personal growth.

• Experience supporting senior leaders is a plus.

• Familiarity with healthcare or previous healthcare experience is preferred.

• Experience in coordinating calendars, travel, meetings, or events is advantageous.

• Background in creating presentations or assisting in leadership or board meetings is a plus.

• A college degree is preferred but not mandatory.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and growth.

• Collaborative and inclusive work environment.

• Flexible work arrangements.