Executive Search Associate

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Oversee and orchestrate all scheduling for the search team, which includes client meetings, interviews, and internal team discussions.

• Directly engage with clients to organize meetings, provide updates, and guarantee an exceptional client experience throughout the search journey.

• Act as the main point of contact for candidates, ensuring their experiences are smooth, supportive, and professional.

• Collaborate with team members to monitor progress across various search projects, ensuring all deliverables and deadlines are achieved.

• Conduct focused research to discover potential candidates, organizations, and networks.

• Create, revise, and format position descriptions, candidate profiles, client updates, and other written materials.

• Assist in client communications by preparing agendas, taking meeting notes, and distributing action items.

• Maintain precise and up-to-date records of candidates and clients in databases and project management tools.

• Manage confidential information with care and professionalism.

• Contribute to process enhancements that improve the efficiency and effectiveness of the search team.

• Oversee additional administrative and operational tasks for the search team as required, including CRM updates and job postings.

⛳️ Requirements

• A minimum of five years of experience in campaigns, advocacy, HR, or project management; experience in supporting executive search or recruitment processes is a plus.

• Strong experience in scheduling and calendar management, including the ability to balance multiple priorities for senior leaders.

• Capable of managing projects and processes while assisting a team in meeting deadlines and deliverables.

• Excellent interpersonal skills with the ability to foster positive relationships with a diverse range of stakeholders, including clients and candidates.

• Proven ability to work effectively and efficiently under pressure.

• Outstanding written and verbal communication skills.

• Keen attention to detail, a high standard of excellence, and the ability to manage several projects and priorities simultaneously.

• Strong judgment and a high degree of discretion.

• Ability to work autonomously, take initiative, solve problems, and anticipate needs.

• Demonstrated dedication to racial, social, and economic justice.

• Proficient in Microsoft Office Suite and comfortable working with databases/CRMs.

🏝️ Benefits

• Employer-covered medical, dental, and vision insurance for employees and their dependents.

• 401(k) plan with a 3% employer contribution.

• Flexible Spending Account program.

• Employer-funded life and disability insurance.

• $80 monthly stipend for cell phone expenses.

• Flexible paid time off, including vacation, personal days, and holidays.

• Opportunities for professional development and career advancement within the Executive Search Practice.