Executive Sales Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Serve as the main project manager for all active deals in the pipeline, working closely with Legal, Finance, and Logistics to obtain approvals and advance contracts.

• Address internal inquiries from various departments (Customer Success, Logistics) to prevent AEs from being sidetracked by non-sales related interruptions.

• Create initial drafts for proposals and RFQs based on the guidance provided by AEs, including preliminary solution design and device mapping.

• Efficiently oversee the 'Closed Won' process, ensuring that all documentation and client context are meticulously organized and transferred to the Customer Success team.

• Keep deal information 100% accurate and current, ensuring that deal stages, close dates, and PO numbers accurately represent the situation.

• Record discovery notes, outline stakeholders, and document essential follow-ups within 24 hours after an AE's meeting.

• Handle all client-facing logistics related to scheduling, document routing, and tracking.

• Proactively pinpoint bottlenecks in the sales execution process and collaborate with the Head of Enablement to develop and maintain a library of reusable sales assets.

⛳️ Requirements

• A minimum of 3-5 years of experience in a dynamic sales support, deal desk, sales operations, or complex project coordination role.

• Proven experience in a B2B SaaS, technology, or complex hardware/software environment with extended sales cycles is essential.

• Expert-level proficiency in a CRM system (HubSpot preferred).

• Demonstrable experience in drafting intricate proposals, SOWs, or technical quotes.

• Outstanding project management abilities: You should have a proven track record of managing the post-sales lifecycle effectively.

• Excellent communication skills in English: You must be capable of confidently managing peer relationships across various departments and communicating professionally with enterprise clients.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and continuous learning.

• A collaborative and inclusive work environment.