Executive Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Oversee executive calendars, meetings, travel arrangements, and administrative priorities for the Operations and leadership team.

• Create reports, presentations, meeting materials, executive correspondence, and business documentation.

• Monitor action items, commitments, deadlines, and key initiatives to ensure timely follow-up and accountability.

• Assist with project initiation activities, including permits, compliance documentation, vendor onboarding, and project administration.

• Manage bid submissions, proposals, client documentation, tender packages, and business development activities.

• Handle records management, document control, contracts, approvals, filing systems, and corporate administrative processes.

• Facilitate leadership initiatives, onboarding activities, meetings, employee events, and organizational programs.

• Act as a liaison between leadership, project teams, accounting, operations, clients, vendors, and external stakeholders.

• Undertake additional responsibilities as needed.

⛳️ Requirements

• Diploma, certificate, or equivalent experience in Business Administration, Office Administration, Project Administration, or a related field.

• Minimum of 2 years of experience in executive support, administration, project coordination, business support, or a similar role.

• Exceptional organizational, time management, multitasking, and problem-solving skills with a strong focus on accuracy and detail.

• Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.

• Strong written and verbal communication abilities.

• Capacity to handle confidential information and foster relationships at all levels within an organization.

• Experience in supporting senior leaders and coordinating projects, business initiatives, meetings, or administrative processes is a plus.

• Background in bid coordination, document control, contract administration, compliance documentation, or business development support is an advantage.

• Familiarity with ERP, CRM, project management, or document management systems is considered beneficial.

🏝️ Benefits

• Competitive salary with comprehensive rewards and benefits.

• Extended health, dental, and vision coverage.

• Life and travel insurance coverage.

• Extensive wellness and paramedical support.

• Employee assistance program.

• Generous pension matching.

• Opportunities for referral bonuses.

• Diverse career paths across transportation, logistics, industrial services, and construction.

• Potential to build a long-term career.

• Collaborative culture founded on safety, respect, and transparency.

• Engaging work that supports multiple businesses and teams.