Executive Business Partner to CFO – Startup, DTC & Operations

This is a fully remote position, open to applicants in Ukraine.

📋 Description

• Take charge of the CFO’s calendar, inbox, and priorities, ensuring that high-impact tasks are prioritized and executed across multiple workstreams.

• Serve as a vital execution partner, facilitating communication among leadership, vendors, legal, finance, operations, and external stakeholders.

• Aid in business operations and strategic initiatives, fostering accountability, tracking deliverables, and ensuring the progression of projects.

• Manage vendor relationships, contracts, renewals, and assist with operational due diligence processes.

• Support legal and compliance workflows, including contract coordination, documentation tracking, trademarks, patents, and other critical processes.

• Contribute to financial operations by reviewing reports, monitoring budgets, vendor pricing, invoices, and identifying discrepancies or opportunities for enhancement.

• Develop, maintain, and refine systems, SOPs, workflows, dashboards, and operational processes to boost efficiency and minimize executive overhead.

• Utilize AI tools (Claude, ChatGPT, automation tools, AI agents) to streamline workflows, documentation, and operational execution.

• Prepare materials for meetings, agendas, executive briefings, and ensure accountability for follow-ups and key action items.

• Assist with exit readiness initiatives, data rooms, and confidential documentation processes as required.

• Organize travel, logistics, and respond to ad hoc executive support requests in dynamic environments.

⛳️ Requirements

• Minimum of 5 years of experience supporting founders, CEOs, CFOs, COOs, or senior executives in startup, DTC, ecommerce, SaaS, or high-growth settings.

• Strong background in executive support fundamentals, including calendar management, inbox management, executive communications, and prioritization.

• Experience in scaled DTC/ecommerce businesses, with a preference for those with subscription business experience.

• Proven capability to function as an Executive Business Partner rather than just an administrative assistant.

• Strong familiarity with financial processes, including budgeting, reporting, expense tracking, vendor pricing analysis, and the ability to interpret P&Ls or financial data.

• Experience in legal/compliance processes, including contracts, trademarks, patents, documentation, or regulated business environments.

• Preferred familiarity with EOS / Traction methodologies (Level 10s, Rocks, Scorecards).

• Highly proficient in AI tools; daily use of platforms such as Claude, ChatGPT, AI agents, or automation tools to enhance workflows and execution.

• Advanced skills with tools such as Google Workspace, Slack, Notion, HubSpot, QuickBooks, CRM systems, project management platforms, and spreadsheets.

• Strong analytical skills with excellent problem-solving and process optimization abilities.

• Comfortable in high-growth, ambiguous, and fast-changing environments with evolving priorities.

• Outstanding communication skills, discretion, ownership, and the ability to maintain confidentiality.

• Availability to overlap with US Mountain Time hours (within a preferred range of 3 hours).

🏝️ Benefits

• Competitive salary.

• Flexibility to work remotely.