Executive Business Partner

This is a fully remote position, open to applicants in Canada.

📋 Description

• Strategically manage sensitive information and intricate calendars in a fast-paced environment, necessitating collaboration with both internal and external executives and assistants.

• Collaborate with fellow administrators and senior leaders to synchronize calendar availability, ensuring the Executive's participation in essential meetings while accommodating both managerial and personal priorities.

• Plan and facilitate on-site and off-site meetings, dinners, and events, including those for the Executive with clients.

• Organize domestic and international travel arrangements.

• Prepare monthly expense reports and coordinate additional documentation as required.

• Oversee special projects as needed.

• Represent Dropbox on behalf of your lead and function as a liaison, fostering strong relationships with internal stakeholders and external contacts.

• Collaborate with the administrative community to guarantee adequate coverage for the entire leadership team and establish operational standards for the organization.

⛳️ Requirements

• Bachelor's Degree or equivalent professional experience with 6+ years in an administrative support capacity.

• Proven experience with extensive calendar management for multiple executives and teams.

• Background in event planning.

• Willingness to travel up to 50%.

• Excellent communication skills and the ability to engage effectively with a variety of personalities.

• Proficient in Google Calendar, email, and document management skills.

• Capable of managing numerous projects and priorities simultaneously in an organized fashion.

• Ability to act swiftly and make immediate decisions without compromising attention to detail.

• Proven history of consistently exceeding expectations with a proactive approach.

• Ability to maintain composure and a sense of humor in high-pressure situations.

• Experience supporting peers in an admin role and having worked on an Admin team of at least 20 individuals.

• Enthusiasm for Dropbox and a commitment to supporting your leads and their teams as they expand.

🏝️ Benefits

• Health insurance

• 401(k) matching

• Flexible work hours

• Paid time off

• Remote work options