Executive Assistant to the CEO – Strategic & Operational Partner

This is a fully remote position, open to applicants in China.

📋 Description

• Serve as the main point of contact and intermediary for the CEO, overseeing both internal and external communications.

• Keep track of the CEO’s priorities, deadlines, and active projects to ensure situational awareness.

• Manage intricate and dynamic calendars across various time zones, adapting to changes in travel schedules.

• Arrange international travel, including itineraries and logistics.

• Collect data from multiple departments to produce executive reports, dashboards, and presentations.

• Review workflows and metrics to pinpoint gaps, inefficiencies, and opportunities for process enhancement.

• Conduct research and distill complex information into succinct decision-making briefs.

• Aid in financial tracking, expense management, budget auditing, and financial reporting.

• Keep track of financial indicators and cross-departmental deliverables to ensure projects remain on budget and on time.

• Manage sensitive business and financial information with the utmost discretion.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator.

• Ability to work independently in a fast-paced environment with minimal training.

• Exceptional analytical and problem-solving skills.

• Proactive and self-sufficient approach with an ability to foresee needs.

• High levels of adaptability, mental resilience, and composure under pressure.

• Proficiency with numbers, spreadsheets, financial statements, and fundamental business finance principles.

• Willingness and appropriate technical setup to work asynchronously according to the CEO’s varying global schedule.

• Advanced skills in Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, and project management tools.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health and wellness benefits.

• Opportunities for professional development and career advancement.

• Flexible work arrangements to support work-life balance.