Executive Assistant to the CEO – Strategic & Operational Partner

This is a fully remote position, open to applicants in China.

📋 Description

• Serve as the main liaison and buffer for the CEO, overseeing both internal and external communications.

• Stay informed about the CEO’s priorities, timelines, and current projects.

• Manage intricate calendars across various time zones and adapt to changes in travel schedules.

• Coordinate international travel arrangements, itineraries, and logistics.

• Collect cross-departmental data for executive reports, dashboards, and presentations.

• Review workflows and metrics to uncover gaps, inefficiencies, and opportunities for process enhancements.

• Conduct research and distill complex information into clear decision-making briefs.

• Assist with tracking financials, managing expenses, auditing budgets, and preparing financial reports.

• Monitor financial indicators and cross-departmental outputs to ensure projects remain on budget and on schedule.

• Handle sensitive business and financial information with discretion.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator.

• Capability to work independently in a dynamic environment without extensive training.

• Outstanding logical reasoning, analytical thinking, and problem-solving skills.

• Proficient in interpreting data and making actionable recommendations.

• Proactive and self-sufficient approach to anticipating needs and alleviating the CEO’s operational demands.

• High adaptability, mental resilience, and poise in high-pressure situations.

• Financial literacy, including familiarity with numbers, spreadsheets, financial statements, and basic business finance concepts.

• Availability and technical setup to work asynchronously according to the CEO’s fluctuating global schedule.

• Advanced skills with Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, and project management tools.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance.

• Opportunities for professional development and career advancement.

• Flexible working hours and the option for remote work.