Executive Assistant to CEO

This is a fully remote position, open to applicants in Mexico.

📋 Description

• Serve as the main point of contact and intermediary for the CEO, overseeing both internal and external communications.

• Maintain a clear understanding of the CEO’s priorities, deadlines, and current projects.

• Manage intricate calendars across various time zones and adjust to changes in travel schedules.

• Organize international travel arrangements, including itineraries and logistics.

• Collect departmental data to produce executive reports, dashboards, and presentations.

• Review workflows and metrics to pinpoint gaps, inefficiencies, and opportunities for process enhancements.

• Research and condense complex information into clear and concise briefs for decision-making.

• Assist in tracking finances, managing expenses, auditing budgets, and preparing financial reports.

• Monitor financial indicators and ensure cross-departmental deliverables are on track with budget and timelines.

• Manage sensitive business and financial information confidentially.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator.

• Capability to work independently in a fast-paced environment with minimal training.

• Outstanding logic and problem-solving skills.

• Proactive and self-sufficient approach with the ability to anticipate needs.

• Flexibility, mental resilience, and calmness in high-pressure situations.

• Proficiency with numbers, spreadsheets, financial statements, and fundamental business finance concepts.

• Willingness and technical setup to work asynchronously across varying global schedules.

• Advanced skills in Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, and project management tools.

🏝️ Benefits

• Competitive salary and performance-based bonuses.

• Comprehensive health, dental, and vision insurance plans.

• Flexible working hours and the option for remote work.

• Opportunities for professional development and career advancement.

• A supportive and inclusive work environment.