Executive Assistant – Startup Operations

This is a fully remote position, open to applicants in Colombia.

📋 Description

• Manage the founder's calendar, coordinate travel, support general operations, track revenue, and handle RFP documentation.

• Arrange and oversee bookings for flights, hotels, and ground transportation for both the founder and the team.

• Create comprehensive travel itineraries that consider time zones, meeting schedules, and logistics.

• Efficiently manage last-minute alterations, cancellations, and rebooking tasks.

• Take full ownership of the founder's calendar, which includes scheduling, resolving conflicts, and preparing for meetings.

• Organize internal team meetings, external partner calls, and client interactions.

• Oversee ongoing operational duties such as office rent, internet and utility payments, and vendor management.

• Supervise revenue tracking and ensure timely and accurate client invoicing.

• Conduct research, compile, and provide necessary information for RFP and RFI submissions.

• Maintain a repository of reusable content and standardized responses.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Operations Assistant, or a comparable role supporting a founder, CEO, or senior executive.

• Exceptional organizational abilities with the capacity to manage various priorities across calendar, travel, operations, and finance simultaneously.

• Outstanding written and verbal English communication skills, exhibiting a professional and responsive demeanor.

• Capable of independently managing vendor relationships, operational logistics, and administrative responsibilities.

• Detail-oriented with a strong commitment to follow-through on billing, scheduling, and ensuring document accuracy.

• Self-motivated and proactive, with the ability to foresee needs and take initiative without requiring direction.

• Comfortable working in a dynamic startup environment where the scope and priorities can shift rapidly.

🏝️ Benefits

• Paid Time Off in accordance with company policy.

• Observance of Holidays per company guidelines.

• 100% remote setup, allowing you to work from wherever you are most productive.