Executive Assistant – Revenue Operations Specialist

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Provide direct support to the company’s leadership by documenting action items, ensuring accountability across teams, managing billing and collections, and preventing any operational or financial oversights.

• Participate in executive meetings and job site discussions to capture action items, deadlines, and responsibilities, relentlessly following up to guarantee timely completion of all commitments.

• Actively pursue collaboration with internal teams and external stakeholders, ensuring project managers, vendors, and subcontractors meet deadlines on behalf of the executive.

• Oversee the executive's email and calendar, facilitating efficient scheduling of client meetings, estimates, and project timelines without any gaps.

• Spearhead comprehensive revenue operations, including generating invoices, tracking receivables, reconciling discrepancies, and ensuring prompt collections for all active projects.

• Utilize QuickBooks Online to manage billing, review invoice accuracy, resolve discrepancies, and assist with revenue reporting in partnership with the accounting team.

• Engage professionally with clients regarding billing, payment status, and collections, assertively addressing issues when necessary.

⛳️ Requirements

• A minimum of 2 years of combined experience as an executive assistant, in operations, and in accounts receivable or revenue operations; a background in construction or home services is highly advantageous.

• Demonstrated experience managing the complete revenue cycle, including quotes, invoices, collections, and reconciliations.

• Advanced proficiency in QuickBooks Online, with thorough knowledge of the platform.

• Outstanding organizational and follow-up abilities, adept at tracking numerous moving parts and consistently meeting deadlines and payment schedules.

• A proactive and ownership-driven mindset, capable of anticipating needs, taking initiative, and holding oneself and others accountable.

• Excellent written and verbal communication skills in English, maintaining professionalism in all interactions, whether pursuing payments or coordinating project follow-ups.

• Bonus: Experience in roofing or construction; familiarity with Slack, Google Sheets, Bill.com, or ClickUp; bilingual in English and Spanish.

🏝️ Benefits

• 10 paid vacation days each year, in addition to all U.S. federal holidays.

• Fully remote position, welcoming candidates from LATAM or Europe.

• A dynamic environment in roofing and construction where your operational and financial contributions directly influence project delivery and overall business performance.

• A collaborative culture through Veta Virtual and our client, where your initiative, precision, and follow-through are appreciated from the very beginning.