Executive Assistant – Real Estate Operations Assistant

This is a fully remote position, open to applicants in Kenya.

📋 Description

• Provide comprehensive administrative support to the Executive in managing the daily operations of their real estate business.

• Assist in managing calendars, reminders, priorities, and follow-up tasks.

• Organize emails, tasks, documents, and client-related information efficiently.

• Anticipate the Executive's needs and proactively suggest improvements for organization and efficiency.

• Support both business-related and occasional personal administrative tasks as required.

• Help maintain the Executive’s database of past clients, friends, referral partners, and agents.

• Facilitate ongoing follow-up with previous clients and referral sources.

• Aid in organizing contacts and ensuring CRM records remain accurate and up to date.

• Identify opportunities for consistent communication with the Executive’s network.

• Assist in the coordination of listings and administrative tasks related to current and upcoming properties.

• Help collect and arrange listing information, documents, photos, and other supporting materials.

• Support communication with vendors, municipalities, and other parties involved in the listing process.

• Conduct research on property-related information and necessary documentation as needed.

• Assist in professional communication with clients, vendors, agents, and local offices.

• Draft and send emails that reflect clear, polished, and professional language.

• Assist with social media postings and provide basic content support.

⛳️ Requirements

• 2 – 3+ years of experience supporting a busy executive, business owner, real estate professional, or leader in professional services.

• Bachelor's degree in Business Administration, Commerce, Communications, Project Management, Real Estate, or a related field is preferred.

• Exceptional written and verbal English skills.

• Clear, professional communication style appropriate for client-facing interactions.

• Strong organizational abilities and meticulous attention to detail.

• Capability to work independently in a fully remote setting.

• Strong problem-solving aptitude.

• Experience in managing emails, calendars, tasks, and recurring administrative workflows.

• Comfort in communicating with U.S.-based clients, vendors, and business owners.

• Ability to manage confidential business and personal information with discretion.

🏝️ Benefits

• Competitive Salary

• Performance raises

• Remote work flexibility

• Opportunity to collaborate with a diverse, dynamic team

• Career growth potential