Executive Assistant – HR & Operations

This is a fully remote position, open to applicants in United States.

📋 Description

• Financial & Contract Administration: Oversee the invoicing cycle and monthly payroll procedures, Prepare and dispatch client and employee contracts utilizing existing templates, Manage payment follow-ups.

• Communication & Calendar: Oversee inbox and Slack communications, determine what requires the founder's attention versus what can wait, Organize the calendar: schedule calls, safeguard focus time, maintain organization, Conduct daily and weekly check-ins to ensure everything stays on track.

• Hiring Support: Identify and evaluate candidates based on role specifications, Manage the hiring pipeline and arrange interviews, Prepare onboarding documentation.

• Founder Support: Coordinate travel plans and logistics, Assist with personal appointments and errands as needed, Ensure follow-ups on important matters to prevent anything from being overlooked.

⛳️ Requirements

• Proven experience in Executive Assistance, HR/Recruiting, or Operations administration.

• Highly organized, with a strong comfort level for detail and repetitive tasks.

• Proficient with ClickUp and Google Sheets (or a quick learner).

• Excellent written and verbal communication skills in English.

• Trustworthy when handling sensitive information, including financial, hiring-related, and personal data.

• Dependable and consistent, someone who follows through on commitments punctually without the need for reminders.

🏝️ Benefits

• Competitive salary.

• Flexible working hours.

• Opportunities for professional growth and development.

• Supportive and collaborative team environment.