Executive Assistant – Chief Technology Officer

This is a fully remote position, open to applicants in California, +3 more states.

📋 Description

• Act as a reliable right-hand, decision-maker, and primary administrative support for the CTO.

• Offer focused operational and calendar assistance for senior R&D executives, including VPs, EVPs, and the Chief Architect.

• Master the intricacies of high-context calendar management for the CTO.

• Organize agendas, notes, action items, and ensure follow-through for leadership meetings.

• Distill background information into concise executive 1:1 meeting summaries.

• Oversee the CTO's travel arrangements, itineraries, and preferences through Navan.

• Handle receipts and expense reports in Ramp while ensuring adherence to policy.

• Monitor annual training allocations and individual travel budgets.

• Maintain offsite Budget vs. Actual tracking sheets.

• Coordinate the weekly Friday Demo Day and manage rotation calendars.

• Administer internal recognition programs, including submissions, voting, and rewards.

• Oversee logistics for conferences and leadership offsites, including attendee tracking, team mapping, badges, and vendor payments.

• Manage Google Drive and Outlook groups.

• Execute onboarding access workflows for new hires and conduct quarterly access audits across Slack, Google, and Exchange.

• Serve as a cross-functional operational liaison across Technology for a R&D organization of approximately 350 people, encompassing Engineering and Product.

• Coordinate projects, monitor budgets, proactively resolve issues, and foster relationships throughout the company.

⛳️ Requirements

• A minimum of 3 years experience as an Executive Assistant supporting VP/C-level executives, preferably in a dynamic technology, SaaS, or AI setting.

• Previous experience supporting a CTO, CPO, or other technology-related teams.

• Direct, clear, and proactive communication style.

• Capability to quickly synthesize complex information and communicate effectively at all organizational levels.

• Proficiency in Google Workspace (Sheets, Forms, Docs, Drive).

• Experience with MS Outlook/Exchange.

• Familiarity with Slack.

• Proficient in Zoom.

• Experience with Navan.

• Knowledge of Ramp.

• Familiarity with Guru.

• Experience with Claude/AI tools.

• Knowledge of Lattice.

• Familiarity with Gong.

• Highly organized with exceptional attention to detail.

• Strong skills in calendar prioritization.

• Ability to navigate complex organizational structures.

🏝️ Benefits

• Medical, Dental, & Vision Insurance (available for full-time employees).

• Competitive & Fair Compensation.

• Maternity & Paternity Leave (available for full-time employees).

• Short & Long-Term Disability Coverage.

• Opportunity to gain insights from a dedicated leadership team.

• Premium company merchandise.

• Option for remote work or a hybrid/in-office arrangement in San Francisco, New York, Chicago, or Salt Lake City.