Executive Assistant – CEO, Real Estate

This is a fully remote position, open to applicants in Texas.

📋 Description

• Take charge of executive calendar management, scheduling, inbox organization, and daily priorities.

• Lead projects from initiation to completion, ensuring that all details are managed effectively.

• Proactively follow up with team members, vendors, and clients until all commitments are fulfilled.

• Perform administrative tasks swiftly, accurately, and independently.

• Organize meetings, prepare agendas, document notes, and outline action items.

• Create reports, presentations, spreadsheets, and other business documents.

• Document processes and seek continual improvements in operational systems.

• Identify areas of inefficiency and develop more effective workflows.

• Handle confidential information with the utmost professionalism and discretion.

• Respond to client and vendor inquiries with confidence and excellent communication skills.

• Assist with occasional errands or special projects as required.

• Monitor project progress and key performance indicators (KPIs), providing regular updates to leadership.

⛳️ Requirements

• Minimum of 3 years’ experience in an Executive Assistant, Operations Coordinator, Project Coordinator, or a comparable role.

• Proven experience in supporting founders, executives, or business owners.

• Outstanding organizational skills, keen attention to detail, and strong follow-through capabilities.

• Excellent written and verbal communication skills.

• Ability to make independent decisions and proactively solve problems.

• Capable of managing multiple priorities without compromising quality.

• Tech-savvy, with the capacity to quickly adapt to new systems.

• Familiarity with Google Workspace, Asana, Slack, Zoom, HighLevel (GHL), AI tools, spreadsheets, or equivalent platforms.

• Experience in real estate or knowledge of industry terminology is highly desirable.

• Bilingual in English and Spanish is preferred.

🏝️ Benefits

• Competitive monthly salary commensurate with experience and performance.

• Become part of a mission-driven, rapidly growing entrepreneurial organization.

• Work closely with leadership and have a tangible impact.

• Contribute to building systems, enhancing operations, and influencing company growth.

• High degree of ownership, autonomy, and trust within your role.

• Opportunities for professional development and increased responsibilities.