Executive Assistant – CEO

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Serve as the main point of contact and intermediary for the CEO, overseeing both internal and external communications.

• Stay informed about the CEO’s priorities, deadlines, and ongoing projects.

• Manage intricate calendars across various time zones along with fluctuating travel schedules.

• Organize international travel, itineraries, and logistics.

• Compile cross-departmental data for executive reports, dashboards, and presentations.

• Review workflows and metrics to pinpoint gaps, inefficiencies, and opportunities for process enhancement.

• Research and distill complex information into briefs that facilitate decision-making.

• Support financial tracking, expense management, budget auditing, and financial reporting.

• Monitor financial indicators and cross-departmental deliverables to ensure projects remain within budget and on schedule.

• Manage confidential business and financial data with discretion.

⛳️ Requirements

• Demonstrated experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator.

• Capability to work independently in a dynamic environment with minimal training.

• Outstanding logical and problem-solving skills.

• Proactive in anticipating needs and alleviating the CEO’s operational responsibilities.

• Flexibility, mental fortitude, and calmness in high-pressure situations.

• Comfort with numbers, spreadsheets, financial statements, and foundational business finance concepts.

• Readiness and technical setup to work asynchronously alongside the CEO’s changing global timetable.

• Advanced proficiency with Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, and project management tools.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and growth.

• Flexible working hours and remote work options.

• Comprehensive health and wellness benefits.

• A collaborative and inclusive work environment.