This is a fully remote position, open to applicants in Costa Rica.

• Serve as the main point of contact and intermediary for the CEO, overseeing both internal and external communications.

• Stay informed about the CEO’s priorities, deadlines, and ongoing projects.

• Manage intricate calendars across various time zones and adapt to changing travel arrangements.

• Organize international travel, itineraries, and logistical details.

• Compile cross-departmental data for executive reports, dashboards, and presentations.

• Review workflows and metrics to pinpoint gaps, inefficiencies, and opportunities for process enhancement.

• Conduct research and distill complex information into succinct decision-making briefs.

• Assist with financial tracking, expense oversight, budget auditing, and financial reporting.

• Monitor financial indicators and inter-departmental deliverables to ensure projects remain on budget and on schedule.

• Manage confidential business and financial information with the utmost discretion.

• Demonstrated experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator.

• Ability to work independently in a dynamic environment without extensive training.

• Exceptional logical reasoning and problem-solving skills.

• A proactive mindset to anticipate needs and alleviate the operational burden on the CEO.

• Flexibility, resilience, and composure in high-pressure, rapidly evolving situations.

• Comfortable with numbers, spreadsheets, financial statements, and fundamental business finance concepts.

• Readiness and proper technical setup to work asynchronously across varying global schedules.

• Advanced proficiency in Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, and project management tools.

• Comprehensive health coverage.

• Opportunities for professional development and growth.

• Flexible working hours and remote work options.

• A collaborative and innovative work environment.

Executive Assistant – CEO

People also viewed