Executive Assistant

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Overseeing intricate executive calendars — scheduling, prioritizing, and safeguarding time across various time zones with accuracy and foresight.

• Acting as the main point of contact for internal teams, clients, and external partners, ensuring clear and prompt communication on behalf of the leadership.

• Composing, reviewing, and managing high-level communications — including emails, memos, meeting agendas, briefing documents, and executive summaries.

• Organizing comprehensive domestic and international travel arrangements, encompassing itineraries, accommodations, and expense reporting.

• Creating presentations, reports, and supporting materials for important meetings, board sessions, and stakeholder communications.

• Monitoring action items, project deadlines, and follow-ups to guarantee that nothing is overlooked and that leadership priorities remain on track.

• Managing sensitive and confidential information with the highest level of discretion, professionalism, and integrity at all times.

• Recognizing opportunities to optimize workflows, implement tools, and enhance operational efficiency within the executive office.

⛳️ Requirements

• A minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting C-suite or senior executives, ideally in a remote setting.

• Proficiency in English — both written and spoken — with outstanding grammar, a professional tone, and the capability to represent leadership in all forms of communication.

• Strong proficiency in productivity and collaboration tools such as Google Workspace (Gmail, Calendar, Docs, Drive), Microsoft Office Suite, Zoom, and Slack.

• Demonstrated ability to navigate complex, shifting calendars and competing priorities across multiple time zones seamlessly.

• Exceptional attention to detail and organizational capabilities — you notice what others overlook and remain several steps ahead.

• High emotional intelligence and discretion in managing confidential information, sensitive situations, and executive-level relationships.

• Excellent written communication skills — adept at drafting polished correspondence, summarizing information succinctly, and adapting tone for various audiences.

• Experience in coordinating travel logistics, expense management, and interactions with vendors or third parties.

• Bonus: familiarity with project management tools like Asana, ClickUp, Notion, or Monday.com.

• A proactive, self-motivated professional with a strong sense of ownership, excellent follow-through, and the ability to excel independently in a remote environment.

• Understanding of how AI tools (ChatGPT, Notion AI, etc.) can enhance executive support workflows is a significant advantage.

• Candidates must be located in LATAM or EUROPE.

🏝️ Benefits

• +10 paid vacation days annually

• All U.S. national holidays

• Fully remote position — work from anywhere globally with a professional home setup

• A dynamic environment with genuine opportunities for growth, increased responsibility, and making a visible impact at the leadership level

• A supportive, collaborative culture through Veta Virtual and our client — where your contributions are recognized and valued