Executive Assistant

This is a fully remote position, open to applicants in Canada.

📋 Description

• Assist with people operations workflows, which encompass onboarding new employees, managing personnel records, coordinating benefits enrollment, and tracking compliance items.

• Manage both founders' calendars, including scheduling and travel arrangements.

• Organize team events and activities that promote a positive culture and keep our team engaged and connected.

• Oversee operational workflows within the founders' office from start to finish.

• Handle the daily office operations of our NYC location, including managing supplies, vendor relationships, meal coordination, and ensuring a productive work environment.

• Aid the co-founders in preparing materials for both internal and external meetings.

• Act as a primary point of contact for the team, managing requests and communications directed to the founders, ensuring timely response and follow-through.

• Execute ad hoc projects and conduct research that supports the founders in areas of strategy, operations, and company development.

⛳️ Requirements

• You are exceptionally organized with a service-oriented mindset, taking genuine pride in enhancing the effectiveness of those around you.

• You possess excellent attention to detail and follow-through, ensuring that no task is overlooked.

• Proactivity is your natural trait; you anticipate needs and address issues before they arise, rather than waiting for direction.

• You respond swiftly, communicate clearly, and maintain your composure when priorities change.

• You understand the importance of confidentiality.

• You are a quick learner who is genuinely eager to delve into new areas, whether that involves HR compliance protocols, expense management systems, or new operational workflows. You work independently, figure things out, and act with urgency.

• Prior experience in an Executive Assistant or operations role is advantageous but not mandatory; we welcome recent graduates who are sharp, ambitious, and ready to grow alongside the founders of a rapidly scaling company.

🏝️ Benefits

• Make an impact. Contribute to providing life-changing care to a population that is often overlooked.

• Opportunities for growth and ownership. This is a unique chance to work directly with the company's founders, exposing you to exceptional growth opportunities.

• Embrace a remote-first environment. Enjoy the flexibility of remote work while remaining closely connected with a thoughtful, collaborative team driven by purpose.

• Brighten someone’s day – every day. Your contributions help older adults and their families feel acknowledged, supported, and cared for.