Executive Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist with fundamental administrative and executive tasks

• Oversee the founders' schedules, email accounts, and travel arrangements

• Organize and facilitate leadership meetings while tracking action items to ensure completion

• Identify candidates for key positions and conduct preliminary screening interviews

• Arrange interviews and manage candidate communications

• Keep the applicant tracking system (ATS) and candidate pipelines well-organized

• Support hiring research, outreach efforts, and People Operations logistics

• Collaborate with the bookkeeper to maintain up-to-date financial records

• Conduct market research to assist with marketing projects

• Manage ongoing ad-hoc projects

• Proactively initiate, oversee, and finalize complex projects across marketing, recruitment, finance, legal, and other areas

• Work closely with the CEO and CTO on strategic initiatives

• Create and implement processes to bring order to chaos

• Free up the founders' time while advancing toward a senior operational position

⛳️ Requirements

• 2–5 years of relevant experience in similar roles

• Background as a Project Manager, Executive Assistant, or in a comparable operational role within a fast-paced setting

• Experience in a startup or similarly fast-growing, dynamic environment

• Alternatively, experience in a larger organization with end-to-end project management responsibilities

• Demonstrated ability to manage multiple projects concurrently across various functions, including marketing, finance, and HR

• Capacity to make independent decisions and prioritize tasks effectively

• Maintain discretion while managing confidential information from the founders' inboxes, finances, and hiring discussions

• Demonstrate ownership and follow-through until project completion

• Exhibit clear and concise communication at the executive level

• Possess practical intelligence and a proactive approach to problem-solving

• Utilize AI tools to enhance efficiency and automate administrative responsibilities

• Availability from Monday to Friday, during morning to evening European hours

🏝️ Benefits

• Performance-based bonuses and a pathway for promotions

• Flexible benefits package

• Opportunities for executive coaching, certifications, and training

• Investment in career-defining growth and team development

• Fully remote working arrangement

• Quarterly in-person meetups at various global locations