Construction Office & Billing Support Virtual Assistant

This is a fully remote position, open to applicants anywhere in the world.

📋 Description

• Evaluate information submitted by field crews regarding their completed daily tasks.

• Input and refresh daily production data in Fiber Field.

• Ensure accurate job logs and supporting documentation are maintained.

• Arrange information necessary for weekly billing processes.

• Assess entries for completeness and identify any missing details.

• Gradually assume responsibility for ongoing job-tracking workflows following training.

• Compile weekly field logs along with supporting materials.

• Prepare the information required for invoicing purposes.

• Create and manage invoices within QuickBooks Online.

• Monitor submitted invoices and track basic payment statuses.

• Keep organized records for billing and accounts receivable.

• Assist in ensuring that completed work is documented and submitted for timely payment.

• Oversee and manage the company Gmail inbox.

• Provide support with routine administrative and office management tasks.

• Conduct outbound business calls as necessary.

• Maintain orderly digital files and documentation.

• Support additional recurring back-office activities as the operations expand.

• Initially work closely with the owner to learn the company workflows, then gradually take on daily support responsibilities.

• Deliver professional, task-oriented services in accordance with agreed timelines, guidelines, and deliverables under an independent contractor agreement.

⛳️ Requirements

• Prior experience in administrative, office support, bookkeeping, or a similar role is essential.

• Experience with QuickBooks Online is highly desirable.

• Background in invoicing or accounts receivable is preferred.

• Proficient data entry and spreadsheet skills are required.

• Strong written and verbal communication skills in English are necessary.

• Experience in construction, contracting, field services, or a related field is an advantage but not mandatory.

• Willingness to learn client-specific construction software is important.

• Proficiency in QuickBooks Online is strongly preferred.

• Training for Fiber Field will be provided.

• Familiarity with Gmail / Google Workspace is required.

• Knowledge of Microsoft Excel / Google Sheets is essential.

• Understanding of Google Voice or similar business phone systems is a plus.

• Must be highly organized and reliable.

• Strong attention to detail and accuracy in data handling is crucial.

• Comfortable working with repetitive daily production information.

• Ability to quickly learn new systems is necessary.

• Comfortable with invoicing and basic financial tracking tasks.

• Proactive in identifying and addressing missing information.

• Capable of taking on greater responsibility for recurring office processes.

• Comfortable supporting a rapidly growing field-based business remotely.

• Clear and professional communication in English is required.

• Availability for 20 contracted hours per week, Monday through Friday, with a flexible 4-hour daily shift between 9:00 AM and 3:00 PM EST.

🏝️ Benefits

• Competitive compensation rates.

• Weekly payment schedule.

• Multiple open roles available.

• Free training and opportunities for skill enhancement.

• Continuous support and guidance offered.

• A dynamic community that is always ready to assist you.

• Flexible 4-hour daily work schedule.

• Opportunity for remote work.

• Engagement as an independent contractor.