Executive Assistant

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Collaborate with agents, brokers, and team members to facilitate daily operations.

• Ensure seamless lead transitions and proper follow-up procedures.

• Maintain effective and clear communication across various teams.

• Assist with tasks delegated by leadership and agents.

• Support recruitment initiatives, including candidate outreach, tracking, and scheduling interviews.

• Manage recruitment pipelines within CRM systems.

• Aid in coordinating onboarding processes and setting up new team members.

• Build and nurture relationships with prospective clients.

• Follow up with leads at various stages of the sales pipeline.

• Provide information regarding properties, market trends, and services offered.

• Implement communication strategies established by leadership.

• Make outbound calls as needed.

• Manage calendars for agents and leadership personnel.

• Arrange meetings, training sessions, and team events.

• Ensure team members are registered for all necessary training sessions.

• Track attendance and follow up to ensure completion of training.

• Perform general administrative duties.

• Support high-performing agents and team leaders.

• Maintain accurate data entry in CRM systems and spreadsheets.

• Update and manage tracking documents related to leads, transactions, and agent activities.

• Ensure data consistency across various platforms, including CRM, spreadsheets, and internal tools.

• Assist with reporting and basic data analysis.

⛳️ Requirements

• Proven experience in real estate support or administrative roles.

• Familiarity with CRM systems (Follow Up Boss preferred).

• Strong organizational skills and ability to multitask effectively.

• High level of attention to detail and accuracy.

• Excellent written and verbal communication abilities.

• Comfortable working in a fast-paced, remote setting.

• Reliable internet connection with a minimum speed of 50 Mbps via fibre.

• Fully operational laptop or computer suitable for remote work.

• Backup solutions for loadshedding (e.g., inverter, UPS, or alternative power source).

• Quiet workspace free from distractions.

🏝️ Benefits

• FULL-TIME OPEN-ENDED CONTRACT.

• PTO INCREASES BASED ON ANNUAL PERFORMANCE REVIEW.