Executive Assistant

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee intricate, high-volume calendars for various executives, focusing on scheduling, prioritization, and conflict resolution.

• Facilitate internal and external meetings across different time zones, ensuring alignment and operational efficiency.

• Equip executives for meetings by providing relevant context, materials, and follow-up actions.

• Manage travel arrangements, expense reporting, and logistics for executive activities.

• Monitor and manage action items, ensuring timely follow-up and execution of tasks.

• Assist with daily administrative tasks while maintaining a high degree of accuracy and responsiveness.

• Act as a central coordination point across teams, aiding in alignment and communication efforts.

• Collaborate with stakeholders from HR/Operations, Finance, Partnerships & Channels, and GTM to ensure priorities are advanced.

• Aid in the planning and execution of internal meetings, offsites, and key initiatives.

• Anticipate the needs of executives and proactively resolve issues before they occur.

• Adapt to changing priorities and ambiguity with flexibility and sound judgment.

• Work with a sense of urgency while maintaining meticulous attention to detail and quality.

• Manage sensitive information with the utmost confidentiality and professionalism.

• Act as a trusted collaborator to executives in handling internal and external communications.

⛳️ Requirements

• 5–8+ years of experience in supporting senior executives (VP+ / C-level preferred).

• Previous experience in a startup or high-growth environment is highly preferred.

• Demonstrated ability to thrive in fast-paced, dynamic settings with evolving priorities.

• Outstanding organizational and time management skills.

• Strong communication abilities and stakeholder management skills.

• High degree of discretion and professionalism.

• Experience in supporting multiple executives at the same time.

• Familiarity with collaborating across global teams and time zones (NA preferred).

• Proficient with tools such as Google Workspace, Slack, Zoom, and expense management systems (e.g., Ramp).

🏝️ Benefits

• Collaborate directly with executive leadership in a rapidly growing AI company.

• Play a pivotal role in facilitating company-wide execution and impact.

• Join a fast-paced, high-ownership culture with substantial growth opportunities.