Executive Assistant

This is a fully remote position, open to applicants in Turkey.

📋 Description

• This position will provide essential support functions to our CEO and partners on both professional and personal levels.

• Offers administrative assistance to the Executive Leadership Team.

• Manages daily and weekly activities both as a team and independently.

• Handles Personal and Business Calendar & Meeting management — schedules/changes/approves appointments, registers for/RSVPs events, maintains time slots for business, proactively tracks and balances external commitments throughout the workweek.

• Coordinates travel and logistics — arranges travel and accommodations as needed; provides directions, traffic forecasts/travel times, and parking details; regularly collects and reconciles mileage for reporting.

• Prepares materials for appointments proactively, including action items and other follow-ups for post-meeting support.

• Provides reminders and prioritization support for tasks.

• Manages the email inboxes of the CEO and partners, oversees LinkedIn accounts, and updates contact lists as necessary — conducts email correspondence with a professional demeanor while drafting, editing, and sending messages.

• Responds to, screens, and returns phone/WhatsApp/messages professionally.

• Maintains customer information in the CRM system.

• Handles administrative functions such as ordering department supplies, arranging equipment repairs, and servicing equipment; seeks proper authorization for items requiring prior approval.

• Performs tasks such as scheduling desired business meetings, ordering food, planning lunches, and organizing other business-related meetings.

• Diligently maintains the online filing system while performing other administrative tasks such as filing, photocopying, scanning, faxing, tracking, and archiving.

• Prepares documents, letters, presentations, and other communication materials for internal distribution, including writing and proofreading documents, creating graphics, and other representations.

• Contributes to teamwork by achieving relevant results.

• Prepares, checks, and processes expense reports/customer documents.

• During slower periods, mainly engages in data entry tasks.

⛳️ Requirements

• Bachelor's degree in relevant fields.

• 2 - 5 years of professional experience in related areas.

• Only candidates with 2+ years of professional experience will be considered.

• Experience in customer-facing roles is a plus!

• Proficiency in Microsoft Word, Excel, Outlook.

• Native/bilingual Turkish, with excellent verbal and written communication skills in business English. All interviews will be conducted in English!

• Positive and team-oriented personality.

• This is a full-time remote position.

• Must have a dedicated office room/space.

• Due to the nature of the position, weekend availability may be required. The ideal candidate should be flexible.

• Working hours are based on U.S. TIME ZONE (EST).

🏝️ Benefits

• Opportunity to work remotely from anywhere in Turkey.

• Strong sense of belonging with a collaborative culture.

• Continuous learning opportunities.

• Paid holidays and public holidays.

• Opportunities for growth.