Executive Assistant

This is a fully remote position, open to applicants in North Carolina, +3 more states.

📋 Description

• Oversee executive calendars, including scheduling and coordinating meetings.

• Organize and maintain email inboxes along with Outlook folders.

• Monitor action items, deadlines, and priorities for executives.

• Prepare agendas, reports, presentations, and materials for meetings.

• Arrange travel logistics and accommodations.

• Provide support for leadership meetings, all-hands gatherings, and team initiatives.

• Assist with Salesforce reporting, audits, and task management activities.

• Collect, review, and synthesize information from various platforms, including Salesforce, Microsoft Teams, Otter.ai, Plaud.ai, and other AI-driven tools.

• Produce executive summaries, reports, presentations, and follow-up communications.

• Manage projects and ensure timely follow-up across different teams.

• Conduct research and compile data to aid executive decision-making.

• Assist with onboarding coordination and provide administrative support for new team members.

• Maintain accurate records, documentation, and organizational systems.

⛳️ Requirements

• Minimum of 3 years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or in a similar role.

• Outstanding organizational and time-management abilities.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Outlook, Teams, PowerPoint, Excel, and Word.

• Capability to handle multiple priorities and deadlines autonomously.

• Keen attention to detail and follow-through.

• Comfortable with learning and utilizing various software platforms and AI-driven tools.

• Experience supporting senior leaders or executives is preferred.

• Salesforce experience is a plus.

🏝️ Benefits

• Fully remote work environment.

• Paid Time Off (PTO).