Executive Assistant

This is a fully remote position, open to applicants in Canada.

📋 Description

• Take ownership of the Founder’s inbox, calendar, scheduling, and daily administrative priorities to ensure that important issues receive prompt attention.

• Assist the Founder and Omnichannel Account Manager by providing precise and organized operational and administrative support.

• Manage multiple projects from initiation to completion while ensuring visibility of stakeholders, deadlines, and next steps.

• Perform market and competitor analysis, translating the results into concise, decision-ready reports.

• Develop, maintain, and analyze spreadsheets and reports utilizing Excel and Google Sheets.

• Consistently follow up with vendors, customers, and business partners until all commitments and outstanding tasks are fulfilled.

• Compose professional emails, provide timely responses, and manage follow-ups without needing reminders.

• Assist with pricing, product launches, and operational initiatives while understanding margins, fulfillment, and commercial priorities.

• Support operations across platforms such as Amazon, Walmart, Target, Best Buy, Walgreens, TikTok Shop, and other retail or e-commerce channels.

• Leverage AI tools like Claude, ChatGPT, and similar technologies to enhance efficiency and quality while independently verifying facts, calculations, and recommendations.

⛳️ Requirements

• **Must-Have:**

• A minimum of 4 years of experience as an Executive Assistant supporting a founder, CEO, or senior executive.

• Advanced skills in Excel and Google Sheets, including the ability to prepare and analyze business reports.

• Demonstrable experience in managing executive inboxes, calendars, priorities, and confidential information.

• Strong project management abilities with a proven track record of follow-through without needing reminders.

• High proficiency in Google Workspace, Microsoft Office, Slack, Zoom, and project management software.

• Practical experience with AI tools such as Claude or ChatGPT, coupled with strong independent judgment and quality control capabilities.

• **Nice to Have:**

• Experience in direct-to-consumer e-commerce, consumer products, retail, Shopify, Amazon, or the beauty and wellness sectors.

• Familiarity with omnichannel operations across leading retailers and online marketplaces.

• Knowledge of pricing, margins, fulfillment, inventory, and related commercial concepts.

• Experience in supporting product launches, marketing campaigns, or marketplace expansion.

• Background in conducting market research and preparing executive-level recommendations.

🏝️ Benefits

• Access to a **$200K+ perk marketplace** offering discounts on over 150 global services.

• Option to **withdraw up to 50% of approved earnings** prior to payday.